Executive Assistant

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Job Requirements:

• Min 2.5 years of proven experience as a Virtual Assistant or in a similar administrative role.
• Strong understanding of time and attendance systems, employee onboarding processes, and payroll workflows. 
• Familiarity with HRIS systems, time tracking tools, and payroll software. 
• Familiarity with Shift Gear software is preferred but not mandatory.
• Excellent data entry skills with high accuracy and attention to detail.

Core responsibilities:

• Track and manage employee time and attendance records across client systems. Regularly audit timesheets for accuracy and compliance with company policies. 
• Proactively identify and resolve discrepancies by coordinating with employees or managers. 
• Prepare time and attendance reports for client review. 
• Facilitate the onboarding process for new hires, including creating accounts in client systems and tools. 
• Ensure all necessary documentation and forms are completed and submitted. 
• Provide system access and guidance to new employees on client tools and platforms. 
• Maintain accurate records of employee onboarding progress. Input payroll data into client systems accurately and in a timely manner. 
• Collaborate with HR or managers to ensure payroll data aligns with approved attendance and leave records. 
• Prepare payroll summaries for senior leadership review and final approval.

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!