Meeting Planning Assistant

Opal Group organizes premier virtual and live conferences catered to top executives and decision-makers throughout various industries. We are dedicated to providing high-quality events and information, through unparalleled speaking sessions, workshops, and unique face-to-face networking opportunities.
Our unique work environment offers an opportunity for the "self-starter" with unlimited growth potential. 

Meeting Planning Assistants support the Coordination team in organizing and executing logistics for Opal Group’s conferences. This entry-level role assists Meeting Planners and Conference Coordinators with administrative tasks, event preparation, and conference materials to help ensure smooth event operations across multiple events.

Position Level: Entry-Level
Job Type: FT International Consultant
Compensation: $850 USD per month
Location: Remote
Important: Only English resumes and cover letters will be considered.

Responsibilities include, but are not limited to: 

• Provide administrative and logistical support to Meeting Planners and Conference Coordinators
• Assist with organizing and maintaining conference materials, speaker information, and event documentation
• Coordinate internal travel, transportation, and shipping arrangements as needed
• Assist with coordinating VIP speaker travel and logistical details
• Collect and organize speaker and sponsor materials such as biographies, headshots, presentations, and company descriptions
• Manage and update registration information within internal databases
• Support conference communications, including attendee notifications related to hotels, schedules, and deadlines
• Assist with preparing badges, printed materials, and conference supplies
• Help track event-related information and maintain organized records across multiple conferences
• Provide professional and responsive customer service when assisting speakers, sponsors, and attendees
• Assist with onsite preparation and event execution as needed
• Support general coordination tasks and projects as assigned by the Coordination team

Qualifications:

• Bachelor’s degree preferred
• Advanced English skills in verbal and written communication are required
• Strong organizational skills with attention to detail and accuracy
• Ability to manage multiple projects simultaneously across several conferences
• Strong time management and prioritization skills in a deadline-driven environment
• Professional, engaging, and diplomatic demeanor
• Strong customer service mindset and problem-solving skills
• Proficiency with Microsoft Office tools including Word, Excel, and PowerPoint
• Experience with Salesforce or CRM systems is a plus
• Self-motivated and able to work both independently and as part of a team

• 100% remote work environment with occasional travel to on-site conferences (based on position)
• Paid Time Off (available after 90 days), including:
  • Vacation Days
  • Sick Leave
  • Compensatory Time
  • One Wellness & Wellbeing Day, One Floating Holiday, and One Religious Observance Day per year
  • Jury Duty Pay
  • Paid Time Off for Voting
• Paid federal holidays with early release the day prior
• Summer Fridays
• All travel-related expenses covered for onsite events, including flights, hotel accommodations, and meals

Disclaimer: Opal Group does not ask for any personal information or payments during the recruitment process.

Equal pay for equal work. EEO-ACA Compliance.