Key Facts

Remote From:

Fixed term

English

Hard Skills

Automation Anywhere (RPA Software) SharePoint Administration Employment Advertising Operations Administration Maintenance And Provisioning (OAMP) Employee Surveys Automation Protocols Data Integrity Microsoft Business Intelligence Content Management Database Management Job Scheduling (Inventory Management) Microsoft Dynamics CRM Process Improvement

Other Skills

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Microsoft Excel
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Record Keeping
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Virtual Teams
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Microsoft Word
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Microsoft Outlook
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Adaptability
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Communication
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Multitasking
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Time Management
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Teamwork
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Solutions Focused

Roles & Responsibilities

Previous experience working as an administrator within IT recruitment
Highly comfortable using Microsoft 365 tools, including Outlook, Word, Excel, Teams, and SharePoint
Confident working with CRMs and databases to maintain accurate digital records
Working knowledge of ATS system TrackerRMS advantageous

Requirements:

Provide day-to-day administrative and operational support to the Talent Delivery Team, acting as a central coordination point between consultants, candidates, and clients to ensure a seamless recruitment process.
Create, format and publish engaging job advertisements across job boards and CRM platforms, ensuring alignment with brand standards and monitoring ongoing effectiveness.
Schedule and coordinate interviews, managing complex diaries for all parties and ensuring candidates and clients have all necessary information and documentation prior to meetings.
Administer the ATS (TrackerRMS) and SharePoint systems to ensure data integrity and support the development of automation to streamline routine processes.

Job description

This is a remote position.

A highly motivated and detail-oriented individual is sought to join a growing team in a fast-paced, people-focused Recruitment Administrator role, 20 hours per week.

In this position, the successful candidate will receive full training and support while working closely with Consultants and the Head of Consultancy to enhance candidate and customer experiences. A primary focus of the role involves driving ATS automation for daily tasks and refining reporting functions to ensure operational excellence.

Operational & Administrative Support

Provides day-to-day administrative and operational support to the Talent Delivery Team.
Acts as a central coordination point between consultants, candidates, and clients to ensure a seamless recruitment process.
Maintains accurate records across internal systems and ensures all documentation is organized and current.

Job Advertising & Candidate Attraction

Creates, formats, and publishes engaging job advertisements across job boards and CRM platforms.
Ensures all adverts align with company brand standards and monitors their ongoing effectiveness.

Interview & Candidate Coordination

Schedules and coordinates interviews, managing complex diaries for all parties involved.
Ensures candidates and clients have all necessary information and documentation prior to meetings.

CV & Documentation Management

Manages the CV formatting and anonymization process to ensure a professional and consistent standard.
Prepares comprehensive candidate packages for client submission, including the integration of video interview responses and accessible digital links.

ATS & Systems Administration

Administers the ATS (Tracker RMS) and SharePoint systems to ensure data integrity.
Supports the development and implementation of automation to streamline routine processes.

Post-Campaign Management & Improvement

Oversees post-campaign communications, including the collation of DEI reports and Hiring Manager surveys.
Collaborates with leadership to identify opportunities for improving the candidate journey and internal efficiency.

Requirements

Previous experience working as an administrator within IT recruitment
Highly comfortable using Microsoft 365 tools, including Outlook, Word, Excel, Teams, and SharePoint.
Confident working with CRMs and databases to maintain accurate digital records.
Working knowledge of ATS system TrackerRMS advantageous
Possesses a passion for delivering an outstanding experience through clear and responsive communication.
Demonstrates the ability to prioritize multiple tasks effectively within a dynamic environment.
Maintains a strong eye for accuracy in all internal and external professional communications.
Displays a solutions-focused mindset and a natural curiosity for improving technical processes and workflows.
Thrives in changing environments and anticipates operational needs before challenges arise