HR Administrator

Who Are We?

We are Welltech — a global company with Ukrainian roots and a powerful mission: to move everybody to start and stay well for life. Today 25.5 million users have trusted Welltech to help them build healthy habits — a testament to the real value our innovative, engaging wellness solutions deliver every day. 🌍

With five hubs across Cyprus, Ukraine, Poland, Spain and the UK and a diverse, remote-friendly team of 700+ professionals, we continue to scale rapidly. Our innovative apps — Muscle Booster, Yoga-Go and WalkFit — empower millions to transform their lifestyles and unlock their personal wellness journeys.

Welltech is where your impact becomes real. And our values clearly attest to that: we grow together, we drive results, we lead by example and we are well-makers.

If this looks like you and you thrive in a fast-paced environment, you’ll fit right in at Welltech. Let’s build wellness for millions together.

What We're Looking For

As an HR Operations Specialist/HR Administrator, you will play a pivotal role in maintaining HR data, employee records, and overseeing HR administration activities (payroll inputs preparation, benefits administration, etc.) for our Welltechers in Ukraine and contractors in other locations. This role involves interaction with colleagues and managers from diverse backgrounds across multiple countries, making it a truly global and collaborative opportunity. You will act as a backup to your colleague supporting our Poland hub.

Key responsibilities:

HRIS administration

• Maintain accurate and up-to-date HR data within our HR system, ensuring data integrity, consistency, and confidentiality.

• Ensure data categories are understood by the users and updated regularly.

• Control and grant presets in our HRIS (Workday).

HR Administration:

• Oversee various HR administration tasks, including drafting, completing, and organizing employees' and contractors’ agreements and addendums for different locations, and other essential HR paperwork.

• Be responsible for reviewing, managing, and maintaining military records.

• Keep up to date with the library of template documents, policies, and the most recent agreements with our vendors.

• Implement measures to automate daily processes.

Payroll administration:

• Preparing monthly inputs for payroll calculations by local in-house and/or external outsourced payroll providers, including changes to the base pay, variables, and absence management with respect to the deadlines.

• Participate in adhoc audits and reconciliations.

Benefits administration:

• Administer benefits - both in kind and as a monetary reimbursement.

• Maintain an updated database for internal and external usage.

• Collaborate closely with the responsible team.

HR Support:

• Be the point of contact and provide first-line support and partnership to Welltechers and advisory to other stakeholders, on matters related to contracts, onboarding/offboarding, absence policies, local HR administration procedures, documentation, and any matter that can arise during the collaboration through our ticketing system (Jira), emails, and/or direct messages.

Policies and procedures:

• Develop, update, and maintain Global policies and procedures in the field of HR Operations, with local specifics when necessary by law, for diverse audiences: Talent Acquisition, HRBP-s, Finance, IT admins, managers, as well as for the specialists themselves.

• Being able to identify process gaps and propose solutions/alternatives.

Confluence Space Management:

• Administer and update our Confluence space, ensuring that HR operations policies and procedures are up-to-date and easily accessible to relevant audiences.

Required skills:

• Minimum 3 years of experience in HR operations.

• Knowledge of Ukrainian labor law and market practices, and the ability to apply.

• Proficiency in HR systems and data management.

• Native in Ukrainian, and fully fluent in English.

• Excellent at problem solving, organizational skills, and attention to detail, structured logical thinking.

• Excellent communication skills to collaborate effectively with global teams.

• A proactive approach to process improvement and automation.

• Critical thinking and the ability to think outside the box.

• Comfortable using Workday, Slack, Jira, Confluence, Google Docs/Sheets, Excel, and task management tools.

Will be considered as an advantage:

• Fluent in Polish.

• Experience in maintaining military records.

• Experience in a global organization.

Candidate journey: ⭕️ HR call ---> ⭕️ HM call ---> ⭕️ Meet the leadership team

✨ Why You’ll Love Being Part of Welltech:

• Grow Together: Join a culture that champions both personal and professional growth. Here, you’ll thrive as we learn, evolve, and succeed together.

• Lead by Example: No matter your role, your leadership matters. Every team member is empowered to inspire and make an impact.

• Results-Driven: We’re all about achieving meaningful outcomes. It’s not just about the effort, but the difference we make every day.

• We Are Well-Makers: Be part of a movement that’s creating a healthier, happier world. Together, we make well-being a reality!

Check out some of our products

Muscle Booster - https://musclebooster.fitness/

Yoga-Go - https://yoga-go.io/

WalkFit - http://walkfit.pro