3-5 years of experience in a construction coordinator or administrative support role
Proficient in Microsoft Office; knowledge of Newforma is preferred
Strong communication, multi-tasking ability, and organizational skills; able to work under deadline pressure
Experience with RFP process and knowledge of Construction Phase Services preferred
Requirements:
Log and track RFIs, submittals, change orders, and other contractor documentation, and track status of outstanding items
Maintain communication with Architects, Engineers, Owners, Contractors and Construction Managers
Prepare meeting agendas and meeting summaries
Draft and proofread fee proposals
Job description
The Project Administrator position is responsible for supporting project teams, ensuring compliance with Baker Barrios’ processes and standards, and general office needs. This position is located in Tampa, FL and is not a remote work position.
Essential Job Functions
Log and track RFIs, submittals, change orders, and other contractor documentation, and track status of outstanding items.
Maintain communication with Architects, Engineers, Owners, Contractors and Construction Managers
Generate punch lists, fields reports, and other construction documentation.
Assist with Office Administrative duties and project specific needs.
Assist Practice Leaders draft AIA contracts
Draft and proofread fee proposals
Assist with inputting data into project management software to track time expenditures on projects
Take drawings in for permit
Prepare meeting agendas and meeting summaries
Create RFPs for consultants
Assist with creating and generating monthly and project specific revenue/time analysis spreadsheets
Assist team with managing Accounts Receivable - follow up with clients regarding late payments
Knowledge, Skills, Abilities & Other Characteristics
3-5 years of experience in construction coordinator or administrative support role
Ability to communicate well across all levels
Skill sets include the ability to multi-task along with strong organization
Ability to work in a schedule driven environment
Proficient in Microsoft Office and knowledge of Newforma is preferred.
Ability to work well under deadline pressure and handle multiple assignments concurrently
Take initiative, work independently with little guidance, and work cohesively with a team.
Experience with RFP process
Knowledge and/or experience in Construction Phase Services preferred
