Senior Administrative Support Specialist

Odyssey Systems has an exciting opportunity for a Senior Administrative Support Specialist providing support to the Air Force Life Cycle Management Center/PEO Digital Directorate (AFLCMC/HB).  The Air Force Program Execution Office for PEO Digital (AFPEO/HB) has the collective Air Force Materiel Command (AFMC) mission responsibility to manage and execute the modernization, development, testing, production, fielding, and sustainment of the PEO Digital portfolio, which includes over 130 programs for the United States Air Force (USAF) and foreign allies. AFLCMC/PEO Digital Directorate is headquartered at Hanscom Air Force Base, MA with geographically separated operating units CONUS and OCONUS.

This is a full time position located at Hanscom Air Force Base, MA.

Duties include, but not limited to: 

• Ensures the leadership is kept informed of all issues of interest that relate to the mission of  the directorate  
• Monitors progress toward accomplishment of various taskings and initiatives.
• Provides support by supplying the information and background for the preparation of  program events  
• Drafts documents for the approval and signature of leadership  
• Disseminates program policy and specific initiative guidance for members of the  organization  
• Coordinates, documents, monitors, and supports a variety of meetings and conferences to  include, but not limited to, scheduling and set up of physical and virtual meetings and in  support office staff and external participates  
• Prepare background information and invite required meeting participants ensuring  documentation of the meetings are filed IAW organizational policy  
• Documentation may include but is not limited to attendance logs, minutes and/or action  items with corresponding action officers  
• Maintains scheduling documents and requirements for video and online conferencing set  up and execution, which may include but is not limited to the maintenance logs on the  equipment, the corresponding instructions on equipment set up, and meeting execution  
• Prepare correspondence, reports, papers and briefings IAW applicable policies and  templates  
• Maintain appointment calendars and conference room schedules  
• Answer telephones, forward messages, and provide responses to routine queries 
• Assist with coordination, consolidation, analysis, distribution and monitoring of action  items, suspense’s and responses  
• Provide inputs and recommendations regarding administrative and office management  processes and procedures  
• Assist with preparation of and updates to program office file management documents 
• Prepare agendas, reports and briefings for staff meetings  
• Assist Government with management of organization’s workflow  
• Assist with travel planning, travel arrangements and execution IAW with the Defense  Travel Administrator’s Manual utilizing the Defense Travel System  
• Answer telephones, forward messages to appropriate Acquisition program team  members, as required, and provide Government initiated/approved responses to routine queries 

Minimum Required Qualifications:

Citizenship: Must be a US citizen

Clearance: Must have and be able to maintain an active Secret security clearance

Education: Bachelor’s Degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, five of which must be in the DoD. OR

• • 15 years of directly related experience with proper certifications as described in the PWS labor category performance requirements, eight of which must be in the DoD.

Preferred Qualifications

Education: Master’s or Doctorate Degree in a related field and ten years of experience in the respective technical / professional discipline being performed, five years of which must be in the DoD.

Technical Skills

• Administrative and executive support to government leadership

• Meeting coordination and documentation management

• Preparation of correspondence, reports, and briefings

• Action item and suspense tracking

• Office workflow coordination

• Video and online conferencing setup and execution

Interpersonal Skills

• Strong organizational and time management skills

• Effective written and verbal communication

• Ability to coordinate across multiple stakeholders

• Attention to detail and accuracy in documentation

• Ability to manage multiple tasks and priorities

Additional Information

Location: Hanscom AFB, MA

Travel: May be required at customers discretion

Onsite

#LI-JG1

Odyssey Systems is a world-class technical, engineering, and integration company serving the warfighting ecosystem with airborne integration, ISR, C2, and warfighter readiness capabilities. Odyssey meets the military’s operational needs by integrating layered defense systems from equipment, technology, and services to data, information, and business operations. We streamline defense acquisition and sustainment, engineering the technical battlefield with domain-specific proficiency to ensure lethality. Odyssey is dedicated to excellent contract execution, peak organizational performance, and fostering a workplace built on employee care.

Odyssey is proud to live out our core values of commitment, ambition, and respect in our work and communities through OdysseyCares, a philanthropic group focused on giving back through direct donations, an employer match program, and volunteering events.

Please note: Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities