Facilities Planning Coordinator (ETS) |Temporary

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

Emory at Grady seeks a skilled Facilities Planning Coordinator to support the Assistant Director of Space and Facilities Planning. This role supports campus-wide space and project planning initiatives and enhances coordination between Emory and Grady facilities teams. The ideal candidate will have project management experience and strong skills in meeting coordination, documentation, and action‑planning.

JOB DESCRIPTION:

• Coordinates and oversees departmental facilities operations.
• Develops project timelines, monitors workflow, and maintains accurate documentation for all ongoing facilities‑related projects.
• Ensures facilities, equipment, and supplies for teaching and research are safe, functional, and available.
• Conducts routine inspections to identify issues related to safety, cleanliness, and lighting.
• Submits and tracks service work orders to completion.

ADDITIONAL RESPONSIBILITIES: 

• Work with administrative leadership on assessment/validation of space and inventory
  
• Track and update the Grady Space Request Form and follow up, where necessary
  
• Submit service Work Orders (WOs) and follow up on action completion
  
• Assist Manager with room setups and moving furniture in partnership with campus staging and maintenance
  
• Assist Manager with vendor quotes
  
• Coordinate required safety/security drills and follow up action planning
  
• Coordinate required training sessions/series with internal and external vendors
  
• Partner with campus services and other contracted services to monitor and close outstanding issues
  
• Partner with Grady campus maintenance team to ensure the completion of open work orders
  
• Train and provide backup to the Grady campus mail room 
  
• Coordinate/facilitate the weekly facilities leadership meeting and ensure capture and
• distribution of action items
  
• Maintain Grady campus facilities project plan
  
• Other duties as assigned
  

MINIMUM QUALIFICATIONS:

• A bachelor's degree and one year of experience in construction, engineering, architecture and/or coordinating large projects or events, or an equivalent combination of experience, education and training.

PREFERRED QUALIFICATIONS:

• Project management experience preferred

NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).

Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.