Key Facts

Remote From:

Delaware (USA) , Louisiana (USA)

Full time

Expert & Leadership (>10 years)

17 - 20K yearly

English

Hard Skills

Other Skills

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Microsoft PowerPoint
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Microsoft Word
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Microsoft Excel
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Record Keeping
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Microsoft Outlook
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Professional Communication
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Calmness Under Pressure
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Client Confidentiality
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Adaptability
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Multitasking
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Time Management
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Teamwork
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Customer Service
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Detail Oriented
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Physical Flexibility
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Self-Motivation
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Problem Solving

Roles & Responsibilities

3 years of legal Administrative/Paralegal experience or 3 years of Finance experience
Associates Degree or equivalent experience
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Experience with legal e-billing/matter management systems (TyMetrix 360) is a plus; CRM experience preferred but not required

Requirements:

Manage multiple project types, prioritize deadlines, and coordinate projects using a workflow management tool
Handle purchase orders and payment processing, travel bookings, and expense report processing
Create high-level PowerPoint decks and templates; prepare professional client communications and respond to emails regarding project status
Support ISO standards and security compliance, and assist with legal matter management applications (vendor setup, matter and member group management, matter creation)

Job description

Role Summary:

This position is responsible for supporting professional leaders and their business, professional communication with customers, effective utilization of Integreon’s workflow management tools, establish project priority to meet deadlines, and will work with Integreon Associates to appropriately assign projects to meet client needs. This position works up to 40 hours weekly on a specific assigned shift. The employee is responsible for accurate and timely completion of the principal responsibilities listed below.

Responsibilities and Duties:

Managing multiple project types for demanding professionals.
Assisting with purchase order and payment processing
Creating high-level PowerPoint decks and templates
Assisting in travel booking and expense report processing
Completion of both projects at a high level of quality without reliance on a quality control process and within deadline.
Responding to customer e-mail with professional and concise communication regarding project status.
Monitoring e-mail inboxes for incoming projects and setting up projects using a workflow management tool. May also assist in coordinating, prioritizing and monitoring incoming projects.
Managing and prioritizing projects to meet deadlines.
Responsible for maintaining and supporting ISO standards through creation and updating of documentation and compliance with all security standards.
Support legal matter management applications, including the following services:

- - Legal vendor creation and setup
  - Legal matter and member group management
  - Legal matter creation

Required Skills/Abilities:

Must be an excellent record keeper and process the position requirements with efficiency and little direction.
Must be able to follow process steps with high attention to detail.
Must be able to demonstrate expert level skill in using Microsoft Office suite of products for word processing, spreadsheet and database, as well as PowerPoint and Visio.
Must be highly self-motivated and have a desire to go above and beyond to exceed expectations of and build positive professional relationships with assigned group of clients.
Must have the ability to adapt quickly and learn various software applications.
Must be able to operate standard office equipment, such as telephones, personal computers, and scanners.
Must have the ability to multi-task and oversee multiple projects at any given time, as well as perform accurately under time pressures and constraints.
Must be able to write detailed reports and correspondence and communicate effectively with customers in a friendly, pleasant manner.
Must be able to show initiative, good judgment, flexibility, and sensitivity to confidential information.
Must possess skills of a detailed oriented, well-organized, self-motivated, problem solver who can work independently.

Education and Experience:

3 years of legal Administrative/Paralegal experience OR 3 years of Finance experience
Associates Degree or equivalent experience
Efficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Experience with Legal e-billing/matter management system, specifically TyMetrix 360 systems is a plus (not required)
Experience with CRM systems preferred but not required

Benefits:

Dental, Vision, Medical, Food Vouchers

Company Information:

Integreon is a trusted, global provider of award-winning legal and business solutions to leading law firms, corporations and professional services firms. Our highly trained, experienced staff of over 3,000 employees globally service a comprehensive range of client needs that require scale and expertise, enabling clients to become more operationally efficient. Integreon works with corporations and law firms who rely on our team’s experience and expertise in documents, administrative and business services.  With delivery centres on three continents, Integreon offers multi-lingual, around-the-clock support, as well as onshore, offshore and onsite delivery of our award-winning services.