2+ years of experience as an Executive/Administrative Assistant
Experience in construction, real estate, or property development preferred
Familiarity with CRM systems, particularly GoHighLevel
Strong organizational, task management, and follow-up skills with exceptional attention to detail
Requirements:
Act as the central coordination point for day-to-day operations, overseeing communications, follow-ups, CRM accuracy (GoHighLevel), documentation, and reporting.
Manage high-volume communications (WhatsApp, email, and internal messages), track open items and deadlines across multiple companies, and maintain organized CRM and Google Drive with clear folder structures and accessible links.
Prepare concise daily summaries for the founder outlining completed tasks, pending items, and blockers; produce weekly deliverables including an overview of active deals/projects, bottleneck and risk reports, and defined next actions.
Support meeting preparation, contracts, and related documentation; maintain high levels of professionalism, integrity, and discretion; work independently with minimal supervision.
Job description
A company based in Bali that supports multiple businesses across construction, real estate development, brokerage, and investment operations is looking for an Executive Assistant to serve as the central coordination point for day-to-day operations.
Full-time (40hours/week)
Remote job
Working Hours: Bali
Monthly Salary: $700-1000 (depending on experience)
Staring Date: ASAP
What You'll Be Doing: As an Executive Assistant, you will serve as the central point of coordination for the organization, overseeing communications, follow-ups, CRM accuracy, documentation, and reporting. This role requires a proactive and reliable professional who can manage priorities effectively, anticipate needs, and operate independently once fully onboarded, while maintaining a high standard of professionalism and clarity in all interactions.
Daily Responsibilities
Manage and follow up on WhatsApp, email, and internal messages promptly
Track all open items, requests, and deadlines across multiple companies
Proactively follow up with clients, consultants, contractors, and internal team members
Maintain accurate and up-to-date records in the GoHighLevel (GHL) CRM
Ensure Google Drive is well-organized, with clean folder structures and accessible links
Prepare concise daily summaries for the founder outlining completed tasks, pending items, and blockers
Weekly Responsibilities & Deliverables
Maintain a clear, high-level overview of all active deals and ongoing projects
Produce a follow-up and bottleneck report highlighting risks and delays
Ensure every deal and project has a clearly defined next action
Support meeting preparation, contracts, and related documentation
What You'll Bring:
At least 2 years or more experience as an Executive/Admin Assistant
Experience in construction, real estate, or property development is strongly preferred
Familiarity with CRM systems, particularly GoHighLevel
Demonstrated excellence in organization, task management, and follow-up
Exceptional attention to detail and accuracy in all work
Proactive, structured, and reliable work approach
Ability to manage high volumes of communication efficiently
High level of integrity and discretion in handling confidential information
Capable of working independently with minimal supervision
Proficiency in Indonesian (advantageous but not required)
