Key Facts

Remote From:

Part time

Expert & Leadership (>10 years)

English

Hard Skills

Clinical Research Coordination Digital File Management Cross-Functional Collaboration Clinical Documentation Taking Meeting Minutes Data Entry Industry Trend Analysis Zoom (Video Conferencing Tool) Project Management Log Monitoring Version Control Auditing Online Communication

Other Skills

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Microsoft Excel
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Microsoft PowerPoint
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Virtual Teams
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Progress Reporting
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Microsoft Word
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Administrative Functions
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Non-Verbal Communication
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Time Management
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Teamwork
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Organizational Skills
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Detail Oriented

Roles & Responsibilities

Bachelor’s degree or relevant experience in life sciences, biotechnology, pharmaceuticals, healthcare, business operations, or a related field.
Experience in a coordination, operations, administrative, or support role in a professional environment.
Strong organizational skills and attention to detail.
Strong Microsoft Office skills, including Excel, Word, and PowerPoint.

Requirements:

Manage document organization, filing, and record maintenance across product development activities.
Support document review workflows, version tracking, and follow up on outstanding items.
Maintain trackers, logs, and status reports for key projects, deliverables, and action items.
Coordinate meeting materials, notes, and follow up items.

MEDVACON LIFE SCIENCES, LLC

Pharmaceuticals

About MEDVACON LIFE SCIENCES, LLC

MEDVACON is a renowned company recognized globally for providing tailored FDA Quality Compliance and Technical Consulting Services. With an unwavering commitment, MEDVACON partners with Life Sciences Companies to achieve optimal solutions while effectively managing compliance-related expenditures. MEDVACON’s extensive array of services reflects our dedication to client satisfaction. Our proficiency encompasses Validation, Qualification, Quality Systems, IT Computer System Validation/Software Quality Assurance (CSV/SQA), FDA Audit Preparation, Response and Remediation Services, as well as Training, Tech Transfers, and Project Management. We look forward to partnering and working with you and your organization! MEDVACON, Elevating Excellence

Company type: SME

Industry: Pharmaceuticals

Founded: 2018

Company size: 51 - 200

Website LinkedIn See all jobs →

Job description

This is a 1099 contract opportunity with no benefits.

This is a remote role, but candidates on PST are preferred.

Position Summary
We are seeking a highly organized and detail oriented professional to support the VP, Product Development and the broader team. This role will own a range of coordination, document management, tracking, and follow up responsibilities that are essential to day to day operations, helping ensure work stays organized and on track while senior team members remain focused on core priorities.

Responsibilities
Manage document organization, filing, and record maintenance across product development activities.
Support document review workflows, version tracking, and follow up on outstanding items.
Maintain trackers, logs, and status reports for key projects, deliverables, and action items.
Assist with data entry, data trending, and preparation of routine reports and summaries.
Help organize and maintain documentation related to ongoing clinical trial activities.
Support review of records for completeness, accuracy, and consistency.
Coordinate meeting materials, notes, and follow up items.
Work with internal teams and external partners to keep tasks and documentation moving on schedule.
Provide support related to clinical trial supply, including tracking information, organizing records, and helping manage timelines.
Handle a variety of administrative and operational tasks that support the Product Development function.

Qualifications
Bachelor’s degree or relevant experience in life sciences, biotechnology, pharmaceuticals, healthcare, business operations, or a related field.
Experience in a coordination, operations, administrative, or support role in a professional environment.
Strong organizational skills and attention to detail.
Ability to manage multiple priorities and follow through consistently.
Comfort working with documents, trackers, and detailed information.
Strong Microsoft Office skills, including Excel, Word, and PowerPoint.
Strong written and verbal communication skills.
Ability to work independently and maintain a high level of accuracy.

Preferred Qualifications
Experience in biotech, pharmaceutical, clinical, or product development environments.
Experience supporting document management and cross functional coordination.
Experience with clinical trial documentation or supply related coordination.

Important Notice: Protecting Your Information
Medvacon Talent Acquisition only conducts initial video interviews via Microsoft Teams or Zoom. All communication will come from an email address ending in @medvacon.com. If you receive a message that seems suspicious or is not from our official domain, please report it immediately to jobs@medvacon.com.

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