Sr. Project Coordinator

OVERVIEW 

PRISM Vision Group is seeking a highly organized and detail-oriented Senior Project Coordinator to support Chief Medical Officer (CMO) and advance physician-led initiatives across the organization. This role is instrumental in helping plan and execute key physician workstreams, from leadership meetings to physician retreats. The ideal candidate is a proactive self-starter who thrives in a fast-paced environment, communicates effectively with physicians and executive stakeholders, and brings structure and follow-through to physician-focused initiatives. 

Compensation DOE: Range: $80,000-100,000K

Executive Support 

• Provide executive administrative to support to the CMO (e.g., calendar, expenses, travel logistics) 

• Serve as the primary coordinator for strategic initiatives and leadership activities led by the CMO, including the Physician Leadership Council and Medical Director Council 

• Schedule, plan, and manage logistics for monthly physician leadership meetings, including agenda creation, materials development, and follow-up communication 

• Draft correspondence, executive summaries, and briefing materials for internal and external physician audiences 

• Develop agendas, content, and minutes for Executive Staff Meetings 

• Activities and related support may be after-hours to accommodate physician schedules  

Physician Leadership Program Management 

• Work with functional areas (e.g., Finance, Data Analytics, RCM, Operations) to adjust and track on physician-leadership related KPIs and reporting 

• Organize, document, and track on physician-leadership council goals, initiatives, and KPIs 

• Lead and manage meetings with corporate and operations partners as they relate to CMO initiatives 

New Physician Assimilation 

• Schedule, coordinate, and manage meetings related to new physicians (“New Physician Day,” CMO-site visits) 

• Lead the new physician mentorship program in collaboration with CMO and supporting corporate functions 

• Promote new physician engagement and culture via continued communication and maintenance of communication channels 

• Work with recruiting liaison team to ensure seamless onboarding of new physicians and isolate areas of support from the CMO 

Retreat & Event Planning 

• Lead planning and execution of physician-facing events such as the annual physician retreat and leadership summits 

• Develop slides and materials for physician-facing events 

• Coordinate with internal stakeholders to ensure seamless execution of event logistics 

• Create and maintain event timelines, trackers, and budgets 

Project Management & Communications 

• Adapt quickly to new, high-priority initiatives impacting the CMO and physician experience   

• Track physician-related projects, timelines, and deliverables, ensuring clarity, alignment, and accountability across teams 

• Develop and maintain trackers and project documents to keep stakeholders informed 

• Liaise with cross-functional departments (e.g., HR, Operations, Marketing) to ensure successful execution of physician initiatives 

Physician Engagement & Culture Building 

• Conduct routine site-visits with CMO to meet with physician and staff 

• Help develop initiatives to strengthen physician community, connection, and culture across PRISM 

• Support efforts to document and share physician best practices across the network 

Education: 

• Bachelor’s degree required; background in healthcare administration, communications, or project management required 

Experience: 

• 2–4 years of experience in project coordination and executive support 

Skills & Attributes: 

• Exceptionally organized and detail-oriented 

• Comfortable working with high-level executives and physician stakeholders 

• Strong written and verbal communication skills 

• Proficient in Microsoft Office (PowerPoint, Excel, Outlook, Word) and project tools (e.g., Smartsheet, Teams) 

• Professionalism, discretion, and a collaborative, can-do attitude 

WORK ENVIRONMENT & TRAVEL 

• Remote position with travel required for retreats, occasional in-person events, and clinic site visits   (25%)