Event Logistics Coordinator

Main Responsibilities:
• Identify, make arrangements with and coordinate payment for meeting venues (classrooms, boardrooms, etc)
• Identify restaurants and spaces for various meals (breakfast, lunch, dinner, reception) and coordinate said meals.
• Identify vet (following Austral Group protocols) and make necessary arrangements with local transportation company for group transfers.
• Suggest cultural activity for group and coordinate details.
• Identify and coordinate participant gifts & care packages
• Gather information on local COVID protocols, both government-mandated and provider-required.
• Coordinate on ground practical details for events organized by Austral Group for every visiting group.
• Keep strict budget control, being resourceful in providers, keeping in mind quality and Austral Standards.



You will excel in this position if you are:

• Fluent in Spanish and Portuguese
• Have experience in Event Planning and coordination in Sao Paulo and Rio.
• Highly organized and detail-orientated.
• Possess excellent interpersonal skills.
• Ability to negotiate pricing and payment terms with providers.
• An independent worker, able to multitask and work in collaboration while simultaneously managing various deadlines.
• Ability to deal with unexpected challenges while keeping professional demeanor.

Qualifications & Experience:

• Advanced level of English.
• Bachelor’s degree.
• Highly desirable experience in events and/logistics.
• Strong communications and interpersonal skills, creativity, flexibility and a positive attitude.
• Good user level experience with Google Workspace.