Key Facts

Remote From:

Full time

English

Hard Skills

Stakeholder Communications Calendar Management Intelligent Virtual Assistant Digital File Management Email Management Service Level Management Digital File Management Microsoft Dynamics CRM Google Workspace Utility Software Organizational Structure

Other Skills

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Scheduling
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Distributed Team Management
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Microsoft Office
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Report Writing
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Professionalism
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Communication
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Multitasking
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Time Management
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Team Management
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Detail Oriented

Roles & Responsibilities

Experience with NDIS administration or NDIS providers
Knowledge of NDIS processes, participant plans, and compliance requirements
Previous experience as an Executive Assistant / Virtual Assistant
Proficiency in Microsoft Office, Google Workspace, and CRM systems

Requirements:

Manage executive calendars, meetings, and travel arrangements
Handle emails, correspondence, and client communication professionally
Support NDIS-related administration, including participant records and documentation
Prepare reports, documents, and presentations

Job description

This is a remote position.

Role Overview

The Executive Assistant will work closely with senior leadership to manage schedules, communications, documentation, and operational tasks. The ideal candidate has experience working with NDIS providers or participants and understands Australian administrative and compliance standards.

Key Responsibilities

Manage executive calendars, meetings, and travel arrangements
Handle emails, correspondence, and client communication professionally
Support NDIS-related administration, including participant records and documentation
Prepare reports, documents, and presentations
Coordinate internal teams and follow up on action items
Assist with NDIS compliance, service agreements, and documentation
Maintain accurate records and files
Liaise with Australian clients and stakeholders
Support general administrative and operational tasks

Requirements

Preferred Qualifications and Requirements

Experience working with Australian companies or clients
Knowledge of NDIS processes, participant plans, and compliance requirements
Experience with scheduling systems and administrative software
Previous experience as an Executive Assistant / Virtual Assistant
Experience with NDIS administration or NDIS providers
Excellent spoken and written English
Strong organizational and time management skills
Ability to manage multiple tasks and deadlines
High attention to detail
Proficiency in Microsoft Office, Google Workspace, and CRM systems

Benefits

What We Offer

Competitive salary
Remote work flexibility
Opportunity to work with an international team
Professional growth opportunities

Note: Only candidates who make it to our shortlist will be contacted for further discussions.

Teams Squared is a proud equal opportunity employer. We value diversity and are consistently committed to creating an inclusive environment for all team members