Executive Assistant

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Industry Experience: Minimum 5 years of experience in an executive assistant, project coordinator, or procurement role within the construction, interior design, or home renovation industry. Procurement & Supply Chain Knowledge: Strong understanding of procurement processes, vendor negotiation, and inventory tracking for construction materials and interior finishes. Project Management Skills: Experience coordinating timelines, tracking shipments, and ensuring subcontractors and vendors stay on schedule. Administrative Expertise: Proficiency in contract management, document organization, and maintaining accurate project records. Tech-Savvy & Software Proficiency: Familiarity with project management and inventory tracking software used in the home renovation industry. Materio and CompanyCam software experience preferred. Strong Communication & Problem-Solving: Ability to coordinate between multiple stakeholders, address delays, and proactively find solutions to keep projects moving efficiently.

Core responsibilities:

Administrative & Office Support: Manage calendars, schedule meetings, and handle correspondence for leadership; ensure seamless day-to-day administrative operations. Construction Timeline Coordination: Maintain and update project timelines, ensuring subcontractors, vendors, and suppliers adhere to deadlines; communicate with teams to resolve scheduling conflicts. Vendor & Subcontractor Communication: Liaise with subcontractors, suppliers, and clients to confirm orders, verify deliveries, oversee punch list items, and ensure smooth project execution. Procurement & Order Management: Oversee procurement activities, sourcing materials, fixtures, and furnishings for kitchen and bathroom remodels, sourcing for interior design projects, verify purchase orders, input product cost + shipping cost, and ensure all receipts are entered into the software program. Logistics & Shipment Tracking: Track shipments, update project management software with delivery statuses, and proactively address delays or missing items to keep projects on schedule. Contract & Documentation Management: Prepare and review contracts, purchase orders, and agreements with vendors and subcontractors; ensure all paperwork is accurately completed and filed.

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!