Location: (Limerick, Ireland)
Hybrid Job Role: Limerick office for the first 3-6 months
Role: Project Coordinator
Role description
The Project Coordinator will play a pivotal role in supporting the planning, coordination, and delivery of projects and programmes within the Programmes & Advisory team. This hands-on role ensures that projects and programmes are well planned, tracked, and reported on, with dependencies actively managed and stakeholders kept fully informed of progress, milestones, and issues.
Acting as a central point of project coordination in the Programmes & Advisory team, the role will take ownership of routine project administration, scheduling, reporting, and follow-up. By managing these operational aspects, the Project Coordinator enables project leads and team members to focus on technical delivery and client outcomes. The role contributes to improving delivery predictability, strengthening project governance, and embedding consistent ways of working, while supporting effective resource, time, and budget management. The role provides exposure across a diverse portfolio of projects and programmes offering opportunities to develop project management, governance, and operational leadership capabilities.
The role requires exceptional attention to detail, strong governance discipline, and the confidence to proactively drive progress, challenge assumptions, and ensure accountability across all workstreams.
Exceptional communication and relationship-building skills are essential to success in this role.
This will initially be office-based (Limerick office) for the first 3-6 months. Thereafter, this may potentially move to a hybrid role of three days per week office-based and up to two days work from home.
Key responsibilities
- Support the planning, coordination, and delivery of projects and programmes, working closely with project leads and team members to ensure effective and efficient delivery.
- Develop, maintain, and update project plans, schedules and documentation to enable predictable and well-managed execution.
- Prepare and coordinate regular project status reporting, including progress against milestones and deliverables, as well as risks, issues, and actions.
- Act as the central point of coordination for routine project administration, including meeting scheduling, action tracking, and project communications.
- Support project governance activities, including preparation for weekly project reviews and monthly governance or steering meetings.
- Provide scheduling, coordination, and reporting support for training activities in our programmes, ensuring smooth delivery and clear communication with participants and stakeholders.
- Contribute to the continuous improvement of project management practices by embedding consistent ways of working, templates, and standards across teams.
Qualifications & experience
- An Honours Bachelor’s or Master’s degree in a relevant Business, Engineering, or Scientific discipline.
- A minimum of two years’ experience in a project coordination or project management role, supporting projects with multiple stakeholders, competing priorities, and defined timelines and budgets.
Required skills and competencies
- Strong communication and interpersonal skills, with the ability to engage and collaborate effectively with senior management, stakeholders at all levels of the organisation, and with clients.
- Excellent organisational, planning, and administrative skills, with a structured and proactive approach to work.
- Proven ability to operate effectively in a fast-paced environment, managing multiple projects and priorities concurrently.
- High level of proficiency in Microsoft Office 365 applications, including Word, Excel, PowerPoint, SharePoint, and Teams.
- Exceptional attention to detail, with a strong commitment to accuracy, quality, and timely delivery.
- Confident working independently while collaborating effectively across teams and functions.
- A strong sense of ownership and accountability.
Employment type: 1- year Contract
Travel: Need to be open to occasional travel
