Business Systems Administrator

Aduro Advisors is looking for bright and talented individuals to join our team working to support top-tier clients in the Venture Capital & Private Equity space. The Business Systems Administrator will report to the Head of IT and take ownership of the ongoing management, maintenance, and enhancement of our AI-enabled collaboration and productivity platforms. Working closely with our external Notion consultant (Notion State), you'll assume responsibility for the Notion AI workspace they've architected as our central knowledge management system, then expand to oversee AI platform configuration across our enterprise SaaS ecosystem.

Why Aduro?

We’re not your typical fund administrators. We’re modern, innovative, and backed by deep industry experience, allowing our clients to focus on investing while we handle the details. We pride ourselves on providing our clients with thoughtful and adaptable service while leveraging best-in-class technology.

We thrive in a people-first culture where each team member can impact the success of the business. We do this by investing heavily in training and development programs, providing ample opportunities for growth, and focusing on fostering a culture of collaboration and community.

A Business Systems Administrator is a technical specialist at the intersection of technology administration and AI enablement. You'll work closely with business teams across Operations, Client Service, Finance, Product, Technology, and IT to configure platforms that enhance productivity while maintaining security, governance, and compliance standards. This position offers significant growth opportunity, evolving from Notion platform specialist to enterprise AI platform administrator.

Here is the type of work you will do:

Platform Implementation & Management

• Take ownership of the Notion workspace structure designed by our external consultant, managing ongoing maintenance and enhancements
• Own execution of smaller-scale Notion projects (team dashboards, meeting templates, database views) as requested by staff
• Manage user accounts with appropriate role-based access permissions and conduct monthly permission audits
• Serve as first point of contact for troubleshooting—fixing broken relations, formula errors, and data entry issues
• Maintain workspace hygiene through regular archiving, tag management, and sidebar organization
• Provide training, documentation, and "over-the-shoulder" support to users across the organization.

Integration & Automation

• Monitor and maintain existing integrations between Notion and enterprise systems including Slack, Salesforce, and Google Workspace
• Coordinate with external consultant to ensure any new builds follow the established "Source of Truth" architecture
• Manage existing Zapier/Make automations and build simple new ones as needed 
• Monitor integration health, troubleshoot issues, and maintain system uptime 
• Document integration architecture and configuration decisions

AI Features & Governance

• Configure AI capabilities within platforms for content generation, search, and automation
• Design and enforce role-based access control and data governance policies
• Ensure AI configurations comply with security and regulatory requirements
• Monitor AI usage patterns and optimize for business value 
• Develop use case documentation and training materials for AI features

Ongoing Administration

• Extend platform administration to additional enterprise systems as the role evolves 
• Participate in AI governance activities and provide technical recommendations 
• Stay current on platform releases, new features, and emerging AI capabilities 
• Maintain comprehensive documentation of configurations and procedures 
• Coordinate with vendors on technical issues and feature requests 
• Provide Tier 2/3 support for platform-related questions and issues

The salary for the Business Systems Administrator role will range $75,000 - $85,000. Salary is determined based on current market data and candidate experience level. 

Perks of Working at Aduro:

• Competitive salary 
• Health/Dental/Vision Insurance
• Life Insurance
• Short-Term Disability
• Long-Term Disability
• Paid Time Off (PTO)
• 401k with Employer Match
• Company-wide social events and programs
• Dog-friendly office in downtown Denver

• 2+ years of experience administering and maintaining SaaS collaboration platforms (Notion, Confluence, SharePoint, or similar)
• Hands-on experience with REST APIs, webhooks, and platform integration tools
• Understanding of SSO, SAML, role-based permissions, and user provisioning
• Comfortable working with databases and data modeling concepts
• Excellent technical writing skills for documentation and user guides
• Understanding of AI/LLM capabilities in enterprise software
• Ability to quickly master new technologies and translate them into business value
• Strong stakeholder management and communication skills
• Experience developing training materials and conducting user training
• Project management skills with ability to manage multiple work-streams
• Highly organized, process-oriented, and detail-focused
• Experience working collaboratively with external consultants or vendors to implement and maintain technical solutions

Preferred:

• Notion certification or demonstrated Notion expertise
• Background in fund administration, private equity, venture capital, or financial services
• Experience with integration platforms (Zapier, Make, Workato, or similar)
• Salesforce Administrator certification or configuration experience
• Basic scripting/coding proficiency (JavaScript, Python, or similar)
• Understanding of data privacy regulations (GDPR, SOC 2) and compliance requirements
• Experience with ITIL or change management frameworks
• Bachelor's degree in Information Technology, Computer Science, or related field