Key Facts

Remote From:

Part time

Senior (5-10 years)

English

Hard Skills

Accounting Software Report Generators Zoho Office Suite Microsoft OneDrive Data Management Calendar Management Data Entry Email Management Cloud Computing Slack (Software) Data Quality File Management Customer Relationship Management Help Desk Support Process Management

Other Skills

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Microsoft Excel
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Virtual Teams
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Microsoft Office
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Microsoft Outlook
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Communication
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Time Management
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Teamwork
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Open Mindset
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Organizational Skills
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Detail Oriented
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Reliability
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Punctuality
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Social Skills
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Problem Solving

Roles & Responsibilities

2+ years of experience in administrative roles
Proficiency in Microsoft Office Suite (Excel, Teams, Outlook, OneDrive)
Experience using CRM tools (preferably Zoho CRM) and QuickBooks Online (QBO) for reporting/data entry
Excellent communication and interpersonal abilities

Requirements:

Follow up with team members to ensure timely completion of tasks and deliverables
Generate reports and summaries using QuickBooks Online (QBO) and Microsoft Excel
Monitor and maintain data accuracy within Zoho CRM and QBO systems
Collaborate with internal teams using tools like Microsoft Teams, OneDrive, Outlook, and Slack

WOW Remote Teams

Hrtech: Human Resources + Technology

About WOW Remote Teams

Looking to expand your team with highly skilled, bilingual professionals? Look no further than WOW Remote Teams! We specialize in providing US-based companies with custom, reliable, and affordable teams featuring top 1% talent from Latin America. Our hassle-free process begins with finding and prescreening the best candidates for your needs. You make the final decision while we handle all the contracts, payments, and local employment laws. Best of all, you can save up to 30% on salary expenses with no recruitment, placement, or consultation fees! Simply pay a flat biweekly or monthly fee, just as you would with any other employee. Our recruiting and search process is thorough, consistent, and targeted, utilizing a variety of resources to identify, attract, and present the best candidates to our clients. With our services, you have the opportunity to select the best talent for your company and provide candidates with new career opportunities. Choose WOW Remote Teams for a hassle-free, affordable way to build a team of highly experienced, bilingual professionals, including software and web developers, executive assistants, designers, social media managers, content creators, CSR, and more. Located in Phoenix, Arizona, we're here to help you succeed.

Company type: Startup

Industry: Hrtech: Human Resources + Technology

Founded: 2018

Company size: 2 - 10

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Job description

This is a remote position.

Our client is looking for a Part-Time Administrative Assistant to provide essential support to their internal team by ensuring smooth operations, accurate data management, and efficient reporting. Over the past few years, they have made significant strides in their industry, strengthening their reputation for reliability, integrity, and excellence in service. This role offers an excellent opportunity to contribute to a collaborative, detail-oriented environment where communication and organization are key to success.

Responsibilities

Follow up with team members to ensure timely completion of tasks and deliverables.
Generate reports and summaries using QuickBooks Online (QBO) and Microsoft Excel.
Monitor and maintain data accuracy within Zoho CRM and QBO systems.
Support various administrative tasks, such as organizing files, scheduling meetings, and managing email correspondence.
Collaborate with internal teams using tools like Microsoft Teams, OneDrive, Outlook, and Slack.
Maintain a structured workflow and uphold deadlines through effective time management.
Provide general administrative support as needed to enhance operational efficiency.

Requirements

Previous experience in administrative or operational support roles.
Strong organizational skills and the ability to manage multiple priorities.
Proficiency in Microsoft Office Suite (Excel, Teams, Outlook, OneDrive).
Experience using CRM tools (preferably Zoho CRM) and QuickBooks Online (QBO) (not bookkeeping, but reporting data entry),
Excellent communication and interpersonal abilities.
Detail-oriented, dependable, and punctual with strong follow-up skills.

Qualifications

Associate or bachelor’s degree in Business Administration or related field preferred.
2+ year of experience in administrative roles.
Familiarity with collaborative tools such as Slack and cloud-based systems.
A proactive, team-oriented mindset with strong problem-solving abilities.

Benefits

Part-time position offering flexible scheduling.
100% remote – work from anywhere.
Opportunity to work with a supportive, people-focused team.
Professional development through exposure to multiple operational tools and systems.
Potential for role growth and expanded responsibilities based on performance.