Key Facts

Remote From:

Anywhere

Full time

Mid-level (2-5 years)

English

Hard Skills

Other Skills

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Collaboration
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Communication
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Time Management
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Proactivity
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Detail Oriented
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Strategic Thinking
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Physical Flexibility
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Lifelong Learning
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Problem Solving

Roles & Responsibilities

A minimum of 3-5 years of experience as an Executive Assistant or in an operations role, directly supporting a founder or C-level executive.
A proven background within a service-based business environment such as consulting, coaching, or an agency.
Demonstrated experience in multi-stakeholder coordination across clients, partners, and internal team members.
A track record of excellence in a remote work setting with distributed teams.

Requirements:

Manage the executive's calendar with full ownership, implementing a color-coded system and ensuring buffers are maintained between appointments.
Act as the primary communication hub, handling all email flow, creating daily digests for decision-making, and serving as a liaison with clients and partners.
Coordinate complex domestic and international travel, including creating detailed itineraries and proactively managing disruptions.
Provide business operations support by tracking client progress, monitoring key performance metrics, and assisting with legal documentation.

WOW Remote Teams

Hrtech: Human Resources + Technology

About WOW Remote Teams

Looking to expand your team with highly skilled, bilingual professionals? Look no further than WOW Remote Teams! We specialize in providing US-based companies with custom, reliable, and affordable teams featuring top 1% talent from Latin America. Our hassle-free process begins with finding and prescreening the best candidates for your needs. You make the final decision while we handle all the contracts, payments, and local employment laws. Best of all, you can save up to 30% on salary expenses with no recruitment, placement, or consultation fees! Simply pay a flat biweekly or monthly fee, just as you would with any other employee. Our recruiting and search process is thorough, consistent, and targeted, utilizing a variety of resources to identify, attract, and present the best candidates to our clients. With our services, you have the opportunity to select the best talent for your company and provide candidates with new career opportunities. Choose WOW Remote Teams for a hassle-free, affordable way to build a team of highly experienced, bilingual professionals, including software and web developers, executive assistants, designers, social media managers, content creators, CSR, and more. Located in Phoenix, Arizona, we're here to help you succeed.

Company type: Startup

Industry: Hrtech: Human Resources + Technology

Founded: 2018

Company size: 2 - 10

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Job description

This is a remote position.

Our client is looking for a highly organized and proactive Executive Assistant to provide dedicated support to a founder. The company is a leader in the business acceleration space, having significantly expanded their global client base and industry influence over the past few years.

Section: Job Description

Responsibilities

Manage the executive's calendar with full ownership, implementing a color-coded system and ensuring buffers are maintained between appointments.
Act as the primary communication hub, handling all email flow, creating daily digests for decision-making, and serving as a liaison with clients and partners.
Coordinate complex domestic and international travel, including creating detailed itineraries and proactively managing disruptions.
Provide business operations support by tracking client progress, monitoring key performance metrics, and assisting with legal documentation.
Assist with marketing and content operations, including polishing drafts, managing a multi-platform publishing calendar, and tracking engagement analytics.
Support financial operations through expense reporting, contract administration, and liaising with bookkeeping services.
Conduct strategic research on prospects and industry trends to prepare for high-level meetings.

Requirements

A minimum of 3-5 years of experience as an Executive Assistant or in an operations role, directly supporting a founder or C-level executive.
A proven background within a service-based business environment such as consulting, coaching, or an agency.
Demonstrated experience in multi-stakeholder coordination across clients, partners, and internal team members.
A track record of excellence in a remote work setting with distributed teams.

Qualifications

A Bachelor's degree in Business, Communications, or a related field is preferred.
Professional certifications in project management or operations are advantageous.
Must possess a continuous learning mindset with evidence of ongoing skill development.

Benefits

Full-time
100% remote position.
The role offers significant flexibility, the opportunity to work at a strategic level with a growing company, and a culture that values independence and professional growth.