Executive Assistant (Construction)

This is a remote position.

About Teams Squared

We’re seeking an experienced Executive Assistant to support a high-performing executive team in the construction industry. You will play a critical role in ensuring the leadership team runs efficiently, managing everything from scheduling and project tracking to vendor coordination and client-facing communication. This position is ideal for someone who thrives in a fast-paced, dynamic industry and has prior experience supporting C-level executives or leadership teams—ideally in construction, real estate development, or a related field. 

Key Responsibilities:

• Calendar management, meeting coordination, and travel planning for company executives
  

• Prepare presentations, reports, and meeting minutes
  

• Track action items and ensure deadlines are met
  

• Coordinate with internal departments and external stakeholders (including vendors, subcontractors, and clients)
  

• Assist in project documentation and compliance paperwork
  

• Manage inboxes and draft correspondence
  

• Conduct basic research and compile summaries for decision-making
  

• Support HR, finance, and ops with administrative tasks as needed
  

Requirements

• Proven experience as an Executive Assistant, Personal Assistant, or similar administrative role
  
• Familiarity with the construction industry or working with contractors, subcontractors, or project managers
  
• Strong understanding of Australian business etiquette and communication styles
  
• Comfortable working with teams across time zones, particularly AEST
  
• Experience managing multiple stakeholders and fast-moving schedules
  
• Tech-savvy, with a working knowledge of platforms like Google Workspace, Microsoft Office, Slack, Zoom, and project tools like Asana or Monday.com
  
• Outstanding written and verbal communication skills
  
• Highly organized with excellent time-management abilities
  
• Ability to handle sensitive information with discretion
  
• Proactive and resourceful, with strong problem-solving skills
  
• Prior experience supporting construction executives or project teams
  
• Knowledge of construction terminology and documentation (e.g., RFIs, POs, site reports)
  
• Previous experience working remotely for Australian or international clients
  
• Bachelor’s degree in Business Administration, Communications, or related field (preferred but not required)
  

Benefits

• Competitive hourly rate
  

• Fully remote, flexible work schedule
  

• Work with high-growth, international companies
  

• Opportunity to work long-term with clients
  

• Ongoing support from the Teams Squared management team
  

• Access to a global talent community
  

At Teams Squared, we’re committed to building strong, diverse teams for some of the most exciting companies in the world. We match world-class talent with world-class companies—and make the process seamless for everyone involved.

If you're passionate, resourceful, and love enabling leaders to do their best work—this role is for you.