Executive Assistant (Travel)

This is a remote position.

We are seeking an experienced and proactive Executive Assistant to support a dynamic entrepreneur and manage day-to-day operations across multiple business functions. This role is ideal for someone who thrives in a remote setting, excels at task prioritization, and can seamlessly balance high-level executive support with operational coordination.

The ideal candidate is detail-oriented, tech-savvy, organized, and capable of making strategic decisions in alignment with the founder’s goals. Prior experience supporting a founder or C-suite executive in a fast-paced, remote environment is highly desirable.

Responsibilities:

• Provide high-level executive support including email and calendar management, inbox prioritization, scheduling, and travel coordination.
  

• Act as a key liaison between the executive and team members, ensuring smooth information flow and task follow-through.
  

• Manage business operations including SOP creation, CRM/data oversight, invoicing support, and vendor communications.
  

• Lead project tracking and task delegation through tools such as ClickUp, Notion, or Asana.
  

• Proactively identify gaps or inefficiencies and implement systems to improve productivity.
  

• Maintain confidentiality and professionalism in handling sensitive information.
  

• Oversee special projects and administrative workflows to ensure timely execution.
  

• Prepare reports, summaries, and communication briefs for leadership.
  

Requirements

• 3+ years of experience as an Executive Assistant, Virtual Assistant, or Operations Manager, preferably in a remote setting.
  

• Exceptional organizational and multitasking skills with the ability to manage shifting priorities independently.
  

• Proven experience using productivity tools such as Google Workspace, Slack, Zoom, ClickUp, Notion, or similar.
  

• Strong written and verbal communication skills; capable of representing the executive with polish and professionalism.
  

• Comfortable managing business systems, vendor relationships, and CRM tools.
  

• Strategic mindset with a get-things-done attitude; not just a task taker, but a problem solver.
  

• Experience working in a startup or entrepreneurial environment is a plus.
  

Benefits

• 100% remote work opportunity 
  

• Competitive foreign currency compensation
  

• Exposure to entrepreneurial operations and cross-functional business management
  

• Ongoing professional development 
  

• Work in a fast-paced, collaborative, and supportive remote team environment