Key Facts

Remote From:

Full time

Expert & Leadership (>10 years)

English

Hard Skills

Workforce Planning Employee Onboarding Auditing Compliance Management Employment Protection Legislation Associate Insurance Regulatory Compliance Employment Contracts Compliance Management Recruitment Strategies Software Modules Auditing Policy Development Management Reporting Person-Centered Therapy Organizational Structure

Other Skills

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Communication
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Proactivity
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Social Skills
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Computer Literacy

Roles & Responsibilities

3+ years of experience in HR, compliance, or workforce coordination in the disability/community services sector
Strong knowledge of the NDIS Quality and Safeguarding Framework and SCHADS Award
Proven ability to manage onboarding, training coordination, and compliance documentation
Experience conducting internal audits and preparing reports for leadership

Requirements:

Coordinate recruitment activities including job ads, application screening, interviews, reference checks, and contract issuance
Lead onboarding for new staff with full documentation and orientation; manage compliance items such as First Aid, CPR, insurance, and NDIS Worker Screening and maintain training registers
Conduct internal audits of personnel records, participant files, and organizational policies; ensure audit readiness and reporting
Organize and facilitate internal/external staff training (including eLearning), publish weekly rosters, manage swaps and leave cover, and support policy updates aligned with NDIS/NDIA standards

Job description

This is a remote position.

We are seeking a highly organized and proactive HR & Compliance Coordinator with experience in the disability and/or community services industry, particularly with NDIS-related operations. This role requires strong knowledge of compliance frameworks, onboarding and training processes, staff engagement, and internal audits. The ideal candidate is someone who can manage HR functions end-to-end while ensuring compliance with NDIS and Australian workplace regulations. This is a great opportunity to work in a purpose-driven, people-first environment supporting meaningful services.

Responsibilities:

Coordinate recruitment: job ads, application screening, interviews, reference checks, and contract issuance.
Lead onboarding processes for new staff, ensuring full documentation and orientation.
Manage and track compliance items such as First Aid, CPR, insurance, and NDIS Worker Screening.
Maintain accurate compliance and training registers, ensuring audit readiness at all times.
Organize and facilitate internal and external staff training, including eLearning module completion.
Publish and update weekly rosters for support staff; handle swaps and leave cover promptly.
Conduct internal audits on personnel records, participant files, and organizational policies.
Implement staff engagement programs, such as check-ins, recognition initiatives, and feedback surveys.
Maintain documentation and reporting aligned with NDIS and NDIA standards.
Support policy and procedure updates and ensure timely compliance reviews.
Collaborate with external training providers (RTOs) for VET traineeships and upskilling pathways.

Requirements

3+ years of experience in HR, compliance, or workforce coordination in the disability/community services sector.
Strong knowledge of the NDIS Quality and Safeguarding Framework and SCHADS Award.
Proven ability to manage onboarding, training coordination, and compliance documentation.
Excellent communication and interpersonal skills with a people-first approach.
Strong computer literacy and familiarity with HR and compliance software platforms.
Experience conducting internal audits and preparing reports for leadership.
Thorough understanding of Australian employment legislation and workplace standards.

Benefits

Competitive compensation package in AUD
Fully remote work
Regular initiatives for training and professional development

Join our expanding team and play a central role in shaping the operational strength of our partner organizations. If you are passionate about driving compliance, empowering support teams, and improving systems in purpose-driven companies, we encourage you to apply!

Note: Only candidates who make it to our shortlist will be contacted for further discussions.

Teams Squared is a proud equal opportunity employer. We value diversity and are consistently committed to creating an inclusive environment for all team members.