Payroll Specialist

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

QuickBooks Payroll Familiarity: 6 months to 2 years of experience using QuickBooks to process U.S. payroll, particularly for small business or S-Corp clients. Understanding of Federal Payroll Forms: Knowledge of IRS requirements for quarterly filings including 941, 940, W-2s, and W-3s; familiarity with payroll deposit scheduling. Manual Process Comfort: Comfortable with non-automated, manual payroll processes that follow fixed, pre-determined structures and reporting cycles. Strong Attention to Detail: Ability to accurately follow instructions and spot inconsistencies across multiple payroll accounts and tasks. Reliable & Self-Directed: Capable of managing a consistent daily task load under the direction of U.S. staff without the need for extensive oversight. Accounting or Tax Support Background: Prior experience supporting tax preparation or bookkeeping functions for U.S. firms is preferred.

Core responsibilities:

Quarterly Officer Payroll Processing: Manually process quarterly payroll for S-Corp clients using QuickBooks, based on pre-determined annual wages and fixed FIT withholding schedules. Federal Payroll Tax Compliance: Accurately prepare and process quarterly payroll tax deposits and federal forms including 941, 940, W-2, and W-3. Task Execution & Prioritization: Complete daily task lists assigned by in-house staff, ensuring timely execution of each Officer Payroll-related assignment across multiple client accounts. QuickBooks Data Entry: Enter and update officer payroll records in QuickBooks Desktop and/or Online with precision and consistency. Cross-Team Coordination: Collaborate with U.S.-based staff who manage client communication; execute backend tasks as directed with minimal client-facing responsibility. Recordkeeping & Documentation: Maintain organized records of payroll filings, deposits, and completed work to ensure audit readiness and internal compliance.

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!