Key Facts

Remote From:

Full time

Senior (5-10 years)

English

Hard Skills

Process Management Legal Document Management Classified Information Digital File Management Calendar Management Report Generators Staff Planning Task Management Telephony Meeting Facilitation Digital File Management Policy Development Inventory Management Archival Management Defense Civilian Personnel Data Systems Email Management Organizational Structure Training Analysis

Other Skills

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Communication
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Time Management
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Customer Service
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Detail Oriented

Roles & Responsibilities

Experience serving as Records Custodian and managing the records lifecycle across DoD classification domains, with proficiency in DoD/DTIC/STINFO policies and enterprise records management systems
Strong workflow management skills, including tracking taskers, deadlines, inputs, and status reporting using queries and government formats
High proficiency in calendar management, meeting logistics, and document preparation in standard government formats
Excellent communication skills across phone, email, and mail channels with the ability to handle sensitive information and adhere to security guidelines; remote-work readiness

Requirements:

Serve as the Records Custodian for the MMO, actively managing the organizational file plan and records across classification domains, supporting DoD STINFO/DTIC policies and using enterprise records management tools
Act as the workflow focal point, tracking and coordinating all taskers and workflow actions to resolution, including deadlines, follow-ups, inputs, submissions, archiving, and status communication to MMO leadership
Manage communications channels (phone, email, mail) and prepare documents and correspondence in standard government formats, monitoring inboxes and routing actions as needed
Manage calendars, coordinate meeting logistics, and oversee inventory and supply to support MMO activities and resource needs

Job description

SierTeK proudly serves our clients by providing expertise in the Program Management, Information Technology, and Administrative Support domains. Founded in 2007 as a minority and service-disabled veteran-owned company, we serve as prime- and subcontractor for a multitude of Federal Department of Defense contracts. By focusing on continual improvement, our services remain at the forefront of our industry, and we pride ourselves on delivering our services with the highest degree of integrity.

SierTeK Ltd. is seeking a Senior Administrative Professional to support a Remote opportunity.

Position Overview Section

In this cutting-edge new MMO the Sr. Administrative Professional shall serve as the administrative focal point for the MMO, actively managing all official communications channels.

Essential Job Functions

Communication Channels

Phone: Answering organizational phone line(s) and dispatching callers to appropriate individuals within the MMO
Email: Monitoring organizational inboxes, handling common correspondence, or delegating action to appropriate individuals within the MMO
Mail: Receiving, handling, storing, and distributing both classified and unclassified mail/media in accordance with applicable security guidelines and instructions

Records Management

Serve as the Records Custodian (RC) for the MMO, actively managing both the organizational file plan (across classification domains) and records therein
Support all aspects of the records management lifecycle, implementing applicable policies and processes - including those of the Department of Defense Scientific and Technical Information (STINFO) office and the Defense Technical Information Center (DTIC) pertaining to Research & Development (R&D) case files
Use applicable DoD, DAF, AFMC, and/or AFRL enterprise records management systems and tools

Workflow Management

Serve as the workflow focal point for the MMO, actively tracking and coordinating (to resolution) all taskers and workflow actions
Responsibilities include tracking deadlines, following up with collaborators, integrating inputs, verifying completion status, submitting responses, archiving supporting documentation, and communicating status to MMO leadership
Retrieve essential status information from established workflows using queries and reports

Document Preparation

Serve as the workflow focal point for the MMO, actively tracking and coordinating (to resolution) all taskers and workflow actions
Prepare documents and correspondence per standard government formats and staffing instructions
Track document status (e.g., draft, pre-decisional, final, awaiting signature, signed) in accordance with the organizational file plan and associated workflows

Calendar Management

Manage and maintain all organizational calendars
Responsibilities include appointment and resource scheduling for meetings, activities, or events affiliated with the MMO or its membership

Meeting Logistics

Serve as the meeting focal point for coordinating, collecting, and staging necessary materials for routine virtual or in-person meetings
Responsibilities include managing attendees (and verifying clearances, as applicable), securing required meeting resources (e.g., conference rooms or audio/visual equipment), coordinating refreshments, or providing for other typical host requirements

Inventory and Supply