Proposal Operations Manager

The Proposal Operations Manager is responsible for leading end-to-end proposal operations in a high-volume, rapid-response federal contracting environment. This role ensures proposal responses are compliant, compelling, accurate, and delivered within aggressive 5–7 calendar day lifecycles.

The Proposal Operations Manager coordinates cross-functional contributors including executives, SMEs, subcontractors, and recruiting teams, while supervising a proposal operations team and maintaining a Rapid Task Order Response Capability across multiple GWAC/IDIQ contract vehicles.

Key Responsibilities

Proposal Operations Leadership

• Manage Proposal War Room operations with a focus on continuous process improvement

• Research, evaluate, and implement AI-assisted writing tools and proposal management software to improve speed and quality

• Conduct weekly Proposal Operations meetings and daily rapid-status check-ins as required

• Monitor and report proposal KPIs including win/loss rates, cycle times, compliance, and quality metrics

• Supervise a Proposal Operations team (up to 5 Proposal Writers / Analysts)

RFP & Solicitation Management

• Configure and publish RFPs in the Proposal Management System

• Conduct Go/No-Go evaluations within 1 hour of solicitation release

• Develop:

  • Compliance Matrix (≤ 2 hours)

  • Proposal Volume Outline (≤ 4 hours)

  • Annotated Outline (≤ 6 hours)

• Create recruiting requisitions tied to RFP requirements within 1 calendar day

Proposal Management

• Manage 15–25+ simultaneous proposals across multiple GWAC/IDIQ vehicles including:

  • OASIS-SB

  • OASIS-Plus

  • GSA MAS

  • MDA SHIELD

• Enforce a 7-day internal proposal lifecycle from RFP release to final submission

• Serve as primary point of contact for subcontractors and teaming partners

• Ensure data calls, pricing inputs, and partner deliverables are received within 48 hours

Proposal Response Development & Submission

• Develop proposal responses within the Proposal Management System and submit for review within 5 calendar days

• Leverage standardized templates to produce:

  • Executive Summary

  • Management Plan

  • Technical Approach

  • Past Performance

  • Pricing Volume

• Manage all proposal review stages (section, volume, document, and executive reviews)

• Submit final, approved proposals to Government POCs within 7 calendar days

• Perform post-submission follow-up to confirm receipt, acceptance, award status, and successful offeror

Required Experience

Federal Prime Contractor Experience

• 2+ years concurrent experience with a Small Business Prime Contractor

• 2+ years concurrent experience with an SDVOSB Prime Contractor

Proposal Management Experience

• 5+ years concurrent proposal management experience

• 3+ years managing 10+ concurrent task orders

• 2+ years proposal management supporting SDVOSB primes

• 2+ years proposal management supporting Small Business primes

Minimum Qualifications

Education

• Bachelor’s Degree in Business, Science, Engineering, Mathematics, Biology, Medical, or related field

Military Experience

• Military Veteran preferred

• Former Junior Military Officer highly desirable