LEGAL EXECUTIVE ASSISTANT

VIRTUAL LEGAL EXECUTIVE ASSISTANT - CONTRACT/REMOTE

VaVa Virtual Assistants is a remote company based out of Atlanta, Georgia. We help businesses thrive by connecting them with one of our virtual professionals for specialized support across various industries. While our team is remote, we enjoy getting to know one another through daily conversation, project collaboration, and all-company virtual gatherings.

We are looking for a skilled Legal Executive Assistant who is capable of managing the account and client relationship, with a strong emphasis on legal-geared tasks. You will be responsible for providing comprehensive legal administrative support, ensuring all tasks are executed seamlessly and efficiently to meet client needs. This includes preparing legal documents, conducting research, and managing case files. To succeed in this role, you must be self-motivated, self-disciplined, and demonstrate a level of legal expertise that qualifies you to be a trusted advisor to our clients.

Please take a close look at the requirements and qualifications listed below as these are what will lead to success in this role. We sincerely appreciate your interest in joining our team!

EXPECTATIONS

Represent VaVa Virtual Assistants in a Positive & Professional Manner

• Demonstrate an exceptional work ethic and a positive attitude in all interactions
• Ensure all communication reflects the company’s values and level of professionalism
• Embrace VaVa values, standards, and contribute to a thriving company culture

Take Ownership of Client Satisfaction

• Lead and manage client accounts and interactions 
• Understand and anticipate client needs while also communicating progress and updates
• Address challenges and problem solve without compromising quality of service
• Demonstrate a commitment to excellence in high-quality work and attention to detai
• Awareness of and adherence to engagement hours, and opportunities or needs to adjust hours for service

Operational Responsibilities:

• Communication Management: Handle communication with clients, external counsel, court officials, and other stakeholders, ensuring all communications are professional and timely.
• Case Management: Assist in the preparation and organization of case files, track case progress, and ensure all necessary documentation is complete and submitted on time.
• Confidentiality Management: Ensure all sensitive and confidential information is handled with the utmost care and in compliance with legal and company policies.
• Client Relationship Management: Maintain and manage client relationships, providing regular updates and ensuring high levels of client satisfaction.

RESPONSIBILITIES

• Organize, maintain, and manage legal documents and case files.
• Conduct legal research and summarize findings for attorneys.
• Prepare, draft, and review legal documents and correspondence.
• Manage and coordinate schedules for legal meetings and court appearances.
• Handle professional communication with clients and external stakeholders.
• Assist in the preparation and organization of case files.
• Track case progress and ensure timely submission of documentation.
• Assist with billing and invoicing for legal services.
• Monitor compliance with court orders and legal requirements.
• Provide administrative support during trials, hearings, and depositions.
• Coordinate travel arrangements for attorneys.
• Ensure confidentiality of sensitive and confidential information.
• Maintain and manage client relationships with regular updates.
• Assist in the coordination and management of legal projects.
• Utilize legal-specific software and tools for document management and research.
• Other Executive Assistant responsibilities as requested.

GENERAL QUALIFICATIONS

• Must reside and be authorized to work in the United States
• At least 5 years of the demonstrated experience outlined above
• At least 5 years of experience working full-time in a virtual role
• Available at least 20 hours per week to support high-touch (daily), deliverable-focused clients.
• Experience understanding and utilizing legal terminology and processes.  

 TECHNICAL QUALIFICATIONS

• Proficiency with legal research databases such as Westlaw or LexisNexis.
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with case management software (e.g., Clio, MyCase).
• Familiarity with document management systems (e.g., iManage, NetDocuments).
• Competence with calendaring and scheduling tools (e.g., Google Calendar, Outlook).
• Knowledge of e-filing systems for courts and legal documents.
• Proficiency in video conferencing platforms (e.g., Zoom, Microsoft Teams).