Strong written and verbal communications skills, organization and attention to detail
Ability to multitask in a fast-paced environment and use technology/AI tools
At least 3-5 years of experience in project management, administration, or operations
Ability to effectively communicate with clients, potential clients, partners, and internal teams, including senior leadership
Requirements:
Run multiple departmental meetings each week, preparing agendas, taking minutes and coordinating across departments to schedule attendees
Maintain department project management documents and tools including weekly agenda and prospective client tracker; ensure client deliverables are met based on weekly assignments
Manage prospective client pipeline from post-consult to onboarding, including timeline management, conflict checks, draft/send engagement letters, and coordination with intake and billing to onboard
Collaborate with the marketing department to assign and track deadlines and deliverables for presentations, conferences, and other events
Job description
Falcon Rappaport & Berkman LLP is a full-service, rapidly growing, and entrepreneurial law firm focused on an interdisciplinary approach to the practice. Our team is composed of thought leaders across a variety of practice areas, including some of the nation’s leading voices on web3, taxation, and a variety of other fields. We bring together experts across all of our departments to achieve extraordinary results.
With us, respect, appreciation, and quality of life come first and foremost. We care deeply about the people we bring into our firm and offer a unique emphasis on professional development, marketing, and overall balance. We work collaboratively across the entire firm to drive client success.
Position Details
Status: Full-time
Location: Remote position.
Reports to: Vice Managing Partner, Tax
Responsibilities:
Run multiple departmental meetings each week, preparing agendas, taking minutes and coordinating across departments to schedule attendees.
Maintain department project management documents and tools including weekly agenda and prospective client tracker. Ensure client deliverables are being met based on weekly assignments.
Manage prospective client pipeline from post-consult to onboarding. Maintain a dialogue regarding prospect’s timeline, run conflict checks, draft and send engagement letters, coordinate with intake and billing departments to ensure proper onboarding.
Collaborate with the marketing department to assign and track deadlines and deliverables for presentations, conferences, and other events.
Partner with department co-chairs on long-term projects as firm and tax practice continue to scale.
Assist multiple attorneys in tax department with miscellaneous administrative tasks regarding ongoing and potential matters.
Support department’s Executive Administrator to assist as needed with answering phones for department, scheduling internal and client meetings, liaising with other administrators
Qualifications:
Required: Strong written and verbal communications skills, organization and attention to detail a must
Required: Ability to multitask in a fast-paced environment and use technology/AI tools
Required: At least 3-5 years of experience in project management, administration, or operations
Required: Ability to effectively communicate with clients, potential clients, partners, and internal teams, including senior leadership
Strongly Preferred: Experience using CRMs (HubSpot) and legal software (Clio)
Preferred: Experience working in professional services industry or other regulated industry such as law, accounting, or finance
Preferred: Bachelor’s Degree or equivalent
Submit the following materials when applying:
Resume in PDF format
Cover Letter
LinkedIn Profile Link
Perks:
Flexible work hours and location
Transparent communication across the department and the firm at large
Opportunity to grow into a leadership role for a rapidly growing, modern professional services firm
