Strategic Bids & Contracts Manager

JOB TITLE: Strategic Bids & Contracts Manager

DEPARTMENT: Supply Chain

REPORTS TO: Strategic Bids & Contracts Team Manager

FLSA STATUS: Exempt

JOB TYPE: Full Time

LOCATION: Remote (USA ONLY)

COMPENSATION: $57K - $65K

CONFLICT OF INTEREST POLICY

At Meteor, integrity and transparency are paramount in all our operations and interactions. To avoid any potential conflicts of interest and maintain the trust of our public customers, we regret that we cannot consider applications from individuals who are currently employed by organizations that are customers of Meteor, where they hold positions that could influence the purchasing decisions regarding our products or services. This policy ensures fairness and impartiality in our hiring process and customer interactions.

If you fall under this category, we appreciate your understanding and encourage your continued support as a valued customer.

TRAVEL NOTE

All Meteor new hires are expected to attend an in-person cultural orientation, which typically takes place 3 to 6 weeks after their start date and requires travel to our home office in Gainesville, FL. This approximately one-week experience is focused on company culture, values, and connection across teams and is separate from role-specific job training. Employees may also be asked to travel for annual company meetings or other business events. All required business travel expenses are covered by Meteor in accordance with our travel and expense policy.

SUMMARY OF POSITION

The Strategic Bids & Contracts Manager (SBCM) is responsible for compiling the company's response to solicited bids for educational furnishings and consulting services, and taking ownership of the bid process from beginning to end. This role requires compiling information from necessary internal and external parties to develop one cohesive and thorough bid response. The SBCM reviews, tracks, analyzes and reports all bid and contract events throughout the lifecycle of each contract and communicates this information to necessary team members. In addition, as time allows, this role will assist with maintenance of Meteor’s contracts as well as execution of various requests from our Sales team including insurance modifications, performance bonds, and vendor registrations.

YOUR DAY TO DAY @ METEOR

• You’ll review bid solicitations and RFPs and analyze requirements to create compliance matrices.
• You’ll coordinate with cross-functional teams such as Sales, Marketing, Finance, and our Studios to acquire necessary information from internal and external parties.
• You’ll prepare and organize responses including elements such as cover letter, table of contents, forms, narrative response, quote/pricing/discounting, design, product information/spec sheets, insurance certificates, bonding, etc.
• When necessary, you’ll package bids and mail to arrive prior to due date.
• You’ll maintain department content resources including our SharePoint content repository.
• You’ll maintain our contracts calendar & database to ensure timely contract renewals.
• You’ll execute ad-hoc requests such as contract modifications, insurance certificates, performance bonds, and vendor registrations to contribute to closed-won sales.
• Become knowledgeable in our contract offerings to answer questions from internal and external customers.
• Research of new markets, new bid opportunities, customers, etc.

Requirements

• College degree or its equivalent required
• 1-2 years of experience managing the bid process, including the full lifecycle from sourcing/bid decision to submission
• Ability to work independently, manage multiple priorities, handle regular interruptions
• Strong ability to prioritize and manage workflow to complete objectives in a timely manner
• Ability to communicate effectively with internal team members, outside team members, suppliers, and customers
• Excellent attention to detail
• Strong ability to use Microsoft Word, Microsoft Excel, Adobe Acrobat

PLUS

• Experience in education bids and/or bids for physical products
• Experience in project management tools such as Jira, Monday, Asana, ClickUp or similar
• Experience in Salesforce
• Experience with bid portals such as Ionwave, Oracle, Bonfire, Public Purchase, ARIBA, etc.

Benefits

• Medical, Dental, Vision
• Basic Life AD&D (100% employer paid)
• Short Term Disability (100% employer paid)
• Long Term Disability (Not employer paid)
• 401(k) + matching
• Supplemental Insurance
• Flexible Spending Account
• Paid Time Off
• Paid Parental Leave (8 weeks)
• 2 Volunteer Days
• 9 Company Paid Holidays
• Primary Caregiver Leave (40 hours)
• Employee advocates serving to sustain employee wellness in the workplace