Operations & Administrative Assistant

BA Global Talent is seeking a detail-oriented, proactive Operations & Administrative Assistant in Latin America and the Caribbean to support our client, a creative production and hospitality firm that specializes in high-end event execution and bespoke fabrication. In this role, you will support leadership and production teams by keeping projects organized, communications flowing, and documenting business operations.

You would be joining a fantastic group of people who not only demonstrate their belief in BA Global Talent and its mission but also deliver fantastic results. If you are a self-starter who can manage details between clients, fabricators, and internal teams, we want to hear from you!

Responsibilities

• Assist in drafting and formatting Scopes of Work (SOWs) based on project briefs, maintaining timelines, and updating budgets, estimates, and expenses.

• Monitor multiple inboxes, respond to inquiries with approved language, and flag time-sensitive messages for leadership.

• Serve as a point of contact for vendor follow-ups, relaying specs and revisions between clients and fabricators.

• Coordinate product orders and fulfillment, ensuring items are packed and shipped timely while tracking inventory movement.

• Build structures for event preparation (POS, signage, props) and distribute event briefs to the appropriate teams.

• Collect and analyze sales reports, track POS data and inventory movement, and assist with scheduling coordination for staff.

• Maintain internal trackers for staffing and budgets, and help prepare proposals, vendor briefs, and client recaps.

Qualifications

• Experience: 2+ years of experience in operations and administrative support is required.

• Experience in events, creative production, or agency environments is a major plus.

• Excellent verbal and written English communication skills with professional email etiquette.

• Highly organized and detail-oriented with a proven ability to manage multiple projects and inboxes.

• Comfortable tracking budgets and organizing complex financial data.

• Proven experience coordinating effectively with clients, vendors, and internal stakeholders.

• Proficient in Google Workspace (Docs, Sheets, Drive, Gmail).

Nice to have:

• Familiarity with Square / POS systems is helpful but not required.

Schedule: Project based

Remote in Latin America and the Caribbean

Only resumes submitted in English will be considered.

All qualified applicants will receive consideration for job opportunities without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

About BA Global Talent BA Global Talent is a young, fast-growing company that strives to provide high-quality remote workers to US-based clients. BA was founded by a lawyer and a business administrator who harnessed their expertise to ensure that demanding employers can find high-quality, remote workers to help their businesses grow.