Senior Analyst - Project Accounting

Job description:

Cactus Life Sciences is a non-traditional, fully integrated medical communication agency specializing in technology-enabled innovation and stakeholder personalization, where we uniquely combine science, technology, and strategic communications.
We are looking for an experienced Finance Operations professional with a strong focus on timely invoicing, approving project expenses, and related activities. The Senior Analyst (Project Accounting), Finance Operations, will be responsible for issuing invoices on time in close coordination with the Project Manager and business teams. They will also support the team in maintaining proper internal financial controls for contracts and SOWs and assist with all audit-related queries.
Please note: We are a remote-first organization, and we embrace an "accelerate from anywhere culture". You may be required to travel based on business requirements or for company/team events.

Job responsibilities:

• Communicate effectively with Project Managers and Sales/Principals-in-Charge regarding contract documents, change orders, contract modifications, approvals, and any billing related additional services
• Prepare the final invoice package on time, including draft and final invoices for all billable projects, along with all required backup documentation, for approval by the Project Manager or Accounting Supervisor
• Identify and pursue opportunities to maximize client billing, and communicate your observations and actions to Revenue Assurance/Project Managers
• Review any unbilled items and resolve related issues to optimize the billing possibilities for the period
• Maintain the billing folders for all projects with all appropriate documents such as expenses, consultant invoices, and monthly invoices, in accordance with standard procedures
• Validate and approve project expenses within the allocated budget, and ensure all billable expenses are accurately billed to the client with proper supporting documentation and within the required timelines
• Drive process efficiency in invoice preparation and ensure timely delivery to the client POC, while supporting overall process improvements within AR operations
• Maintain cordial working relationships with the Sales and Business Partner teams as required
• Provide year end support for auditor requirements, including research, reconciliation, and related documentation

#LI-Remote

Qualifications and prerequisites:

• Must have a Bachelor’s degree in Accounting or related field with 4-6 years of relevant experience in managing international clients/customers, or experience in project accounting
• Demonstrated ability to communicate financial information clearly to individuals without a financial background, supported by strong verbal and written communication skills
• Must have advanced Excel skills and a strong understanding of basic financial and banking functions
• Working knowledge of boundary systems like Sales force, Oracle Fusion, share point etc. will be added advantage
• Capable of independently managing large markets/accounts
• Ability to effectively handle customer queries that extend beyond the standard support function
• Strong verbal and written communication skills, with the ability to effectively engage and collaborate with both internal and external stakeholders
• Shows an eagerness to learn and apply AI tools and technologies

Application process:

Application Process

Before applying, please ensure you meet the role requirements listed above and have legal authorization to work in the country where this role is advertised. The selection process for this role includes one or two rounds of interview with the hiring manager and peers, and an HR interview round.

Equal Opportunity

Our hiring practices reflect our commitment to providing equal opportunities and creating an environment where everyone can thrive, develop, and succeed. We celebrate the uniqueness of our team members and prohibit discrimination of any kind, based on race, color, religion, gender identity, sexual orientation, age, marital status, disability, or any other protected characteristic.

Accelerating from Anywhere

As a remote-first organization, these are essential attributes we look for in all our candidates.

• Taking ownership of your work with minimal supervision, showing strong ability to organize, prioritize and deliver results independently.
• Documenting work that brings everyone on the same page.
• Maturity to choose between synchronous and asynchronous collaboration.
• Effectively collaborating with colleagues across different time zones by setting dedicated hours for collaboration and keeping team members updated through your MS Teams status.

About Us:

At Cactus Life Sciences (cactuslifesciences.com), we believe the future of medical communications lies at the intersection of science, technology, and human connection. Headquartered in Princeton, New Jersey, with teams in Switzerland, the United Kingdom, India, and Japan, we help biopharmaceutical organizations redefine scientific exchange—leveraging AI, automation, and innovation while keeping patients at the heart of everything we do.

Our expertise spans medical strategy, scientific content development, and medical education across therapeutic areas and the product lifecycle. By blending scientific rigor, agile operational models, and future-ready technologies, we partner with medical affairs teams to catalyze their transformation, adapt to a changing landscape, and drive meaningful outcomes for healthcare communities worldwide.