Program Grants Associate

Position Title: Program Grants Associate

Reports To: Director of Program Compliance & Grants Administration 

Location: Remote work based in Michigan with occasional travel within the state 

Schedule: Monday - Friday 

Salary Range:  $62,775 – $76,725

Class: Exempt  

Summary:?

This position provides strategic support for ECIC’s grants and subaward development, management, and administration, covering the entire grants lifecycle, from pre-award development through award execution, monitoring, reporting, and close-out. The role ensures compliance with organizational policies, funding requirements, and regulatory standards while fostering strong relationships with grantees and subrecipients. 

Key Responsibilities: 

• Oversee the full lifecycle of grants, including pre-award and  application development, award management, compliance monitoring, and close-out activities. 
• Serve as a primary liaison for grantees and subrecipients, providing guidance, technical assistance, and support to ensure compliance and successful implementation. 
• Manage equitable and inclusive grant-making processes while collaborating with internal and external partners to maintain efficient, transparent workflows. 
• Monitor and evaluate subrecipient grant activities to ensure timely reporting, adherence to funding requirements, and alignment with organizational goals.  

This list is intended to represent job-related duties and should not be viewed as exhaustive. 

• Develop and enforce clear and concise grants administration policies and procedures in alignment with organizational guidelines, funding sources, and regulatory requirements. 
• In collaboration with the program teams, manage and document the full lifecycle of grant-making, including award processes, timelines, and related activities ensuring alignment with organizational policies, funding sources, and regulatory requirements. 
• Oversee the use and management of grant-making platforms for grantee/subrecipients in collaboration with program teams (e.g., Fluxx, Salesforce) and train relevant staff on their proper use. 
• Serve as the primary liaison between program teams, finance, and other operations teams to ensure seamless communication and efficient grant management processes. 
• Provide technical assistance (TA) to program grantees and subrecipients. 
• Oversee the implementation of an inclusive and equitable grant review process, ensuring accuracy, completeness, and unconscious bias mitigation. 
• Receive, review, and enter grant-related application documents into the organization’s filing system. 
• Manage the review and feedback process for grantee/subrecipient budgets and financial reports. 
• Collaborate with senior directors and other team members to develop or revise grant applications, materials, and reporting formats. 
• Provide guidance to ensure timely completion of all grant-related activities and reporting requirements.  

Knowledge, Skills, and Abilities 

• Education Requirement: Bachelor’s degree with five (5) years of overall relevant work experience, with at least three (3) years of paid work experience in grants management or related field. 
• Proficient in Microsoft Office, including intermediate to advanced Excel Skills (i.e. data analysis, formulas, pivot tables, chart creation, etc.) 
• Demonstrated commitment to racial equity and equity as a whole. 
• Ability to communicate clearly, concisely, and professionally both verbally and in writing. 
• Ability to maintain accuracy and attention to detail while managing multiple tasks, projects, and timelines. 
• Ability to use data and analytical skills to proactively identify opportunities, set priorities, and solve problems. 
• Strong mathematical and financial reporting skills. 
• Strong interpersonal and relationship building skills. 
• Ability to partner with racially and ethnically diverse colleagues and community members. 
• Demonstrated proficiency in using databases, reporting systems, and project management systems.
• Previous administrative or implementation experience with grant making software, such as Fluxx, preferred 
• Familiarity with Uniform Guidance, preferred  

Physical Requirements: 

Talking - Expressing or exchanging ideas by means of the spoken word to impart oral information to others accurately. (4-5 hours daily) 

Hearing - Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations sound. (4-5 hours daily) 

Walking - Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another. (1-2 hours daily) 

Standing – In one position, particularly for sustained periods of time. (1-2 hours daily) 

Visual Acuity – Viewing objects with close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading. (5-6 hours daily) 

Office Setting - Sedentary work in which exerting up to 10 pounds of force is occasional and a negligible amount of force is frequently or constantly used to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. 

Work Location Remote work based in Michigan with occasional travel within the state or to other geographical areas for projects, ECIC meetings and to meet the needs of the organization.

Early Childhood Investment Corporation does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, marital status, or an individual’s status in any group or class protected by applicable law. We encourage applications from minorities, women, persons with disabilities, protected veterans, and all other qualified candidates to consider roles at ECIC. Early Childhood Investment Corporation provides equal employment opportunities (EEO) to all employees and applicants for employment.