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Bid Coordinator / Jr. Estimator

Assist World

Key Facts

Remote From: 
Africa
Full time
English

Other Skills

  • •
    Microsoft Word
  • •
    Microsoft Excel
  • •
    Record Keeping
  • •
    Communication
  • •
    Time Management
  • •
    Detail Oriented

Job description

Position Summary
The Bid Coordinator supports the estimating and sales teams by managing bid intake, document organization, proposal formatting, CRM data entry, and follow-up coordination. This role ensures all project bids are accurately tracked, formatted, and delivered on time with precise documentation and communication.

Primary Responsibilities
  • Download and organize all bid documents into Dropbox and CRM.
  • Maintain meticulous project records (project name, GC, owner, plan stage, etc.).
  • Assist estimator in preparing scope outlines, RFIs and alternates.
  • Format and produce polished proposal documents using company templates.
  • Ensure pricing and scope data align between Excel proposal sheets and Word templates.
  • Track bid due dates and ensure timely submissions.
  • Send scope summaries to customers in advance when applicable.
  • Manage bid follow-up reports and communicate with Outside Sales for updates.
  • Maintain accurate CRM records for bid outcomes and project stages.
  • Support estimating meetings and assist with administrative coordination between Sales and Estimating.

    • Qualifications
  • HVAC or plumbing background preferred.
  • Expert-level proficiency in Microsoft Excel and Word.
  • Exceptional organizational and communication skills.
  • Native-level English fluency (spoken and written).Ability to regularly communicate professionally with customers via phone and email with confidence.
  • Comfortable in a deadline-driven, detail-oriented environment.
    • Why Join Assist World?

    100% REMOTE
    $50 birthday bonus
    $200 testimonial bonus
    $300 tenure bonus every 6 months
    $500 entry monthly raffle
    NO TRACKER. NO PROBLEM
    Ready to apply?
    APPLY
    ·

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