Expert-level proficiency in Microsoft Excel and Word.
Exceptional organizational and communication skills; native-level English fluency (spoken and written).
Comfortable in a deadline-driven, detail-oriented environment and able to communicate professionally with customers via phone and email.
Requirements:
Download and organize all bid documents into Dropbox and CRM; maintain meticulous project records (project name, GC, owner, plan stage, etc.).
Assist estimator in preparing scope outlines, RFIs and alternates; format and produce polished proposal documents using company templates; ensure pricing and scope data align between Excel proposal sheets and Word templates.
Track bid due dates, ensure timely submissions, and send scope summaries to customers in advance when applicable.
Manage bid follow-up reports, communicate with Outside Sales for updates, and maintain accurate CRM records for bid outcomes and project stages; support estimating meetings and administrative coordination between Sales and Estimating.
Job description
Position Summary
The Bid Coordinator supports the estimating and sales teams by managing bid intake, document organization, proposal formatting, CRM data entry, and follow-up coordination. This role ensures all project bids are accurately tracked, formatted, and delivered on time with precise documentation and communication.
Primary Responsibilities
Download and organize all bid documents into Dropbox and CRM.
Maintain meticulous project records (project name, GC, owner, plan stage, etc.).
Assist estimator in preparing scope outlines, RFIs and alternates.
Format and produce polished proposal documents using company templates.
Ensure pricing and scope data align between Excel proposal sheets and Word templates.
Track bid due dates and ensure timely submissions.
Send scope summaries to customers in advance when applicable.
Manage bid follow-up reports and communicate with Outside Sales for updates.
Maintain accurate CRM records for bid outcomes and project stages.
Support estimating meetings and assist with administrative coordination between Sales and Estimating.
