Proposal Coordinator / Tender & Technical Documentation Specialist

🚀 We Are Hiring: Proposal Coordinator / Tender & Technical Documentation Specialist 📍 Remote – Spain Schedule (Mon–Fri, 9am–6pm) 🌍 Eligible countries: Argentina, Brazil, Mexico, Honduras, Guatemala, Belize 🎯 Experience: Mid-Level (3–5 years)

📝 About the Role We are looking for a Proposal Coordinator / Specialist in Tendering & Technical Documentation to lead the full lifecycle of public and private bids. The role focuses on technology projects such as VR/AR, 3D, AI/ML, serious games, digital twins, immersive web applications, and custom software. You will ensure compliance with tender requirements, produce strong technical proposals, and work cross‑functionally with product, UX/UI, and development teams.

🎯 Key Responsibilities A. Tender Analysis & Bid Strategy

Analyze tender documents (PCAP/PPT) and annexes. Build requirements matrices (technical, administrative, solvency, evaluation criteria). Prepare milestone calendars, clarification questions, and bid/no‑bid recommendations. Craft value propositions aligned with evaluation criteria.

B. Technical Writing & Content Leadership

Lead end-to-end development of technical proposals: methodology, planning, architecture, accessibility, cybersecurity, QA, scalability, sustainability, gender perspective. Write all annexes: project plan, schedule, RACI, risk management, test plan, training/support, data protection. Format and structure proposals using templates, styles, references, and advanced layout tools (InDesign or similar). Adapt narrative and storytelling to different sectors (tourism/culture, industry, education, marketing). Create project narratives and scripts tailored to each context.

C. Internal Coordination

Translate technical requirements for VR/AR/3D/AI teams, UX/UI designers, and developers. Manage the pipeline of inputs: CVs, case studies, visual assets, demos, certifications. Coordinate follow-up meetings, version control, and final deliverables.

D. Compliance & Documentation

Manage clarifications, corrections, and official requirements. Maintain documentation control: checklists, evidence, certificates, NDAs.

E. Continuous Improvement

Analyze scoring results and participate in debrief sessions when applicable. Build and update reusable content libraries, playbooks, and proposal repositories.

✅ Required Qualifications

3–5+ years in technology tendering and technical proposal writing. Strong knowledge of LCSP, PCAP/PPT, evaluation criteria, solvency requirements, and UTEs. Experience with software, XR (VR/AR), 3D, AI/ML, or digital product development. Ability to collaborate with UX/UI designers and validate wireframes/accessibility. Advanced document formatting/layout (InDesign or equivalent). Excellent Spanish writing and technical communication skills. Proficiency with Office/Google Suite.

⭐ Preferred Qualifications

English B2/C1 and/or Catalan. Experience in I+D+i programs (AEI, CDTI, Horizon Europe, etc.). Knowledge of Industry 4.0/5.0, digital twins, serious games, blockchain, tourism/culture, education/training. Project management certifications (PMP, PRINCE2, Scrum). Accessibility standards (UNE-EN 301 549 / WCAG).

🔧 Tools Used

Office Canva Photoshop InDesign Google Workspace

🧠 Soft Skills

Critical thinking and evaluation‑oriented decision making. Strong time management under tight deadlines (2–3 days per proposal). Cross-functional communication with technical and creative teams. Attention to detail and technical storytelling excellence. High ethical standards and confidentiality.

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