Administrative Assistant (Executive/CEO) - Philippines Resident

Join Our Team: Administrative Assistant (Executive/CEO)

Position Type: Independent Contractor

Location: 100% Remote: Must be physically located in the Philippines

Rate: $7USD - $8USD / hour

Estimated weekly hours: 5-10

“Wow! [Your Name Here] is the best Admin Assistant we’ve ever seen!”

How do you know if this is your dream work and if Fertility Bridge is your dream client? If you think you can achieve these outcomes,  this just might be the place for you:

1. 1. E-mail reduced. Sorted daily. Responded to from own email address or company owner’s email address when the correspondence in the domain of the assistant. Forwarded to Fertility Bridge team member in charge of the issue referenced in the email if it does not concern company owner.
   2. Calendar owned. Double bookings eliminated, meetings scheduled.Breaks and transitioned looked after. Making sure the people that company owner really wants to meet with are scheduled sooner. People that company owner doesn’t want to meet with are canceled or rebooked.
   3. Travel booked. With enough time, where company owner is comfortable and hasn’t overspent.
   4. Personal and company items purchased on appropriate credit card upon request
   5. Miscellaneous non recurring assignments that are <5 hours/week completed on scale of <1 hour for rare, grave emergencies, same day for most important, within 48 hours for moderate importance, within 1 week for less importance 
   6. Completes all critical tasks before 9am EST so that owner has everything to start his day
   7. Has regular availability 9am EST - 12pm EST

What we think we have for you to achieve your outcome(s):

• • Access to Fertility Bridge GSuite 
  • A Last Pass account for company owner and then other user accounts 8. User access to company owner’s email account 
  • User access and visibility to company owner’s calendar 
  • E-mail sorting procedure in Google doc 
  • Travel booking procedure in Google doc
  • Personal and business credit card and accounts like Amazon in LastPass
  • Company owner’s cell phone number and ability to book extra meetings with him 
  • A recurring 30 minute weekly meeting with company owner 

What we don’t have (YET!) for you to achieve your outcome(s):

• • No director of Technology who administers all highest level password access
  • No IT support
  • No plan or organization chart for future or current tech stack
  • No black and white criteria for people who I really want to meet with and those I don’t
  • Pre-established travel budget by trip category. Budget is as low as possible within guidelines of travel booking process (in Google doc)
  • LastPass sucks
  • Important, miscellaneous assignments sometimes come with very short notice 22. Often don’t have time to further specify outcome, assistant must make judgment call 

Everyone who works with or for  Fertility Bridge does business in these ways

1. 1. Must Get, Want, and have the Capacity to achieve the outcomes aligned with the role
   2. Must be a plus or a plus/minus on each of the five core values of Fertility Bridge
   3. Leader specifies and judges the result of the outcome. 
   4. Must be on brand with Fertility Bridge and Inside Reproductive Health brand guidelines
   5. Employee or contractor  must specify exactly what is required to achieve outcome
   6. Must be accountable in Asana
   7. Must create Fertility Bridge assets in Fertility Bridge drives using Fertility Bridge account

Sound interesting? Great! 

We’re looking for someone who can not only meet the Outcomes above but also someone who has a history of providing long-term executive/admin services to a business owner or Chief. 

WHAT’S NEXT

If you feel you can contribute to a dynamic, growing company, please begin your application process by applying through Hireology. After you submit your cover letter, resume, and application on Hireology, you will receive acknowledgment via email. If you don’t see the acknowledgment email in your inbox, please check your spam folder - sometimes Hireology emails end up there. Make sure to also complete our pre-screen survey! We will send you a follow-up email requesting written answers to some questions AND a 2-minute video.

As a remote company, we rely on remote working technologies to serve our clients. In evaluating new contributors, we put a premium on a candidate’s ability to shine through these same technologies: video, email correspondence, and web-based conferencing. You should expect to be camera-ready for each of our Zoom meetings!

If your resume and experience are a potential match with us, a Contract HR Recruiting Specialist will contact you to schedule a Zoom video interview (screening interview). Following the initial Zoom interview; we may schedule a 60-minute Zoom interview with the Hiring Manager (WHO interview), offer 1-3 paid assignments, and offer continued work based on your terms.

We are hyper-focused on engaging A-players and you may find that our recruitment process is more detailed and longer than other organizations. We know that building a team of A-players isn’t to be taken lightly and is worth the extra effort.

Contractors must be physically located in the Philippines and not be prohibited from providing services to a United States company. Applicants who are not physically located in the Philippines or who are prohibited from providing services to a United States company will be removed from consideration.

Scam and Phishing Alert: Official application and hiring process communications from Fertility Bridge and Inside Reproductive Health will come from an @hireology.com or @fertilitybridge.com domain. Stay aware!