Project Manager - Medical Communications

About Lockwood: Lockwood collaborates with clients in the pharmaceutical, biotech, and medical device industries to identify effective, holistic, science-based strategies to address their objectives through medical communications. Our clients count on us to challenge their assumptions and help them creatively navigate around obstacles. From strategy through execution, we focus on accuracy, transparency, and scientific value to create programs that are evidence-based, clinically relevant, and contribute to the development of our clients’ brands. Over a third of our staff hold advanced scientific or medical degrees, and most work from where they live. Because our flexible structure provides better work-life balance, we attract the best talent, facilitate their best work, and as a result, are more responsive to our clients, wherever and whenever they do business.

Summary: In this role, the Project Manager is responsible for managing all aspects of medical communications projects from inception to completion, including but not limited to webinar videos, website pieces, speaker bureau content and advisory boards. Responsibilities include facilitating multidisciplinary project teams, interfacing with each department within the company, meeting client and management expectations, establishing strong faculty relationships, and ensuring programs remain on target and within agreed-upon parameters. The Project Manager is responsible for budget development, maintenance and reconciliation, managing external suppliers, keeping programs on time and focused on primary objectives, providing ongoing updates to internal team members and client contact(s), and resource management. The number of simultaneous programs managed by each Project Manager is dependent on the scope and nature of each initiative.

The ideal candidate is an exceptional communicator with experience successfully leading multidisciplinary teams. We are seeking individuals with strong financial management skills who are highly organized, adept at multitasking/prioritizing, and have the ability and willingness to motivate others.

Responsibilities:

• Build and maintain strong relationships with clients and faculty members
• Maintain and manage timely and professional written and verbal communications with clients and faculty members
• Ensure client expectations are met on all levels of program activity
• Establish and maintain a strong knowledge of client organizations, products, disease states, and medical education
• Develop new project budgets
• Contribute to new business development activities within the account team
• Manage budgeting, financial monitoring, and reconciliation of individual projects
• Schedule and conduct start-up, interim, and final team meetings for each project, establish and maintain time and events schedules, and provide ongoing updates to client and team as required by account team on each initiative to ensure successful management and completion
• Facilitate progress of multidisciplinary project teams to ensure within-budget, on-time, on-strategy performance
• Own the detail of daily account work on each project
• Oversee and facilitate development of all project activities, including faculty recruitment and ongoing communication, audience generation, content development, logistics management, registration/participant communication, production of materials, supplier performance, central file management
• Assist in training new account team members as required
• Maintain company policies as they pertain to all activities
• Adhere to all Lockwood Group policies and standard operating procedures

Education: A bachelor’s degree is required.

Professional Skills & Experience: 

• Three or more years of relevant project management experience in a medical communications environment is required.
• Candidates must have the ability to grasp and retain scientific information, along with a strong technical aptitude.
• Strong experience with Smartsheet and Veeva is required.
• Working knowledge of Microsoft Office, including Outlook, Word, PowerPoint and Excel is required.

This position can be performed remotely in all but the following locations: Colorado, New York City, San Francisco County, CA.