Executive Assistant

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

3+ years proven experience as an Executive Assistant, Office Manager, or in a similar high-level administrative support role Solid understanding of bookkeeping practices, with hands-on experience managing accounts, reconciliations, and invoicing Proficiency in accounting and payroll software such as Xero, MYOB, or QuickBooks, with the ability to generate reports and maintain accurate records Demonstrated experience in managing staff rosters, scheduling shifts, and coordinating team availability using rostering systems or workforce planning tools Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment Strong written and verbal communication skills, with the ability to interact professionally with stakeholders at all levels High level of attention to detail, particularly in financial data entry, reporting, and document preparation A proactive and discreet approach to handling confidential and sensitive information with integrity and professionalism.

Core responsibilities:

Provide comprehensive administrative support to executives and senior leadership, including calendar management, email correspondence, and meeting coordination Oversee day-to-day bookkeeping tasks such as data entry, account reconciliation, invoice processing, and expense tracking Prepare and maintain financial reports, assist with budget preparation, and support end-of-month financial processes. Develop and manage staff rosters, ensuring adequate coverage and compliance with labor regulations and internal policies Coordinate meetings, prepare agendas, record minutes, and follow up on assigned action items across departments Arrange travel, accommodation, and event logistics for executives and team members as required Serve as a key point of contact between management, staff, and external partners to ensure smooth communication and workflow Contribute to the overall efficiency of the office by handling a variety of administrative duties and supporting general operations

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!