Key Facts

Remote From:

Texas (USA)

Category: Virtual Assistant

Full time

Mid-level (2-5 years)

English

Hard Skills

Taking Meeting Minutes Calendar Management Office Management Business Communication Digital File Management Sensitive Security Information Office Management Intelligent Virtual Assistant Online Communication

Other Skills

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Spreadsheets
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Microsoft Excel
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Microsoft PowerPoint
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Typing
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Microsoft Word
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Microsoft Outlook
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Decision Making
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Non-Verbal Communication
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Organizational Skills
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Social Skills

Roles & Responsibilities

3 years of administrative support experience (required)
Experience as a Virtual Personal Assistant (a plus)
Proficiency in creating documents and spreadsheets using MS Word, Excel, and PowerPoint; advanced typing and strong organizational skills
Experience with appointment scheduling software (e.g., MS Outlook) and excellent written and verbal communication, plus strong interpersonal skills

Requirements:

Report to senior management and perform administrative duties
Schedule appointments, maintain calendars, and send reminders
Book and manage travel arrangements (domestic and international)
Attend meetings as needed, take notes, track action items, and prepare communications (memos, emails, reports, and other documents); manage high-priority and confidential information; and exercise independent decision-making

Job description

Position Summary

Our client is looking for a Virtual Personal Assistant to perform administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, make travel arrangements (domestic and international) and assist with other duties when required. To ensure success as a Virtual Personal Assistant, you should exhibit excellent communication and organizational skills, and demonstrable experience in a secretarial role.

Responsibilities

Reporting to senior management and performing administrative duties
Scheduling appointments, maintaining calendar, and sending reminders
Book and manage travel arrangements
Attend meetings as needed, taking notes, and tracking action items
Prepare communications such as memos, emails, reports, and other correspondence
Ordering supplies as needed
Manage high priority and confidential information.
Ability to make independent decisions, addressing the best way to handle specific tasks

Experience

3 years of administrative support experience required; experience as a Virtual Personal Assistant a plus
Experience in creating documents and spreadsheets, using office software such as MS Word, Excel and PowerPoint
Advanced typing and organizational skills
Extensive experience in appointment scheduling software such as MS Outlook
Excellent written and verbal communication skills
Exceptional communication and interpersonal skills

Benefits