Documentation Specialist

The Role

Our Documentation Specialist is responsible for preparing loan documents for commercial real estate and construction loans, including new construction. You will review all required loan information to ensure accurate and complete documentation, resolving any discrepancies as needed. This tole will also ensure all documents are properly executed and all steps are completed for a successful loan closing.

The Work

• Obtain and review all necessary loan information to prepare appropriate loan documents, including credit approvals, appraisals, borrowing authority documentation, contracts, title information, and any additional information as needed to perfect the AscentDS’s position and reflect the terms of the credit approval. Take appropriate action on any issues that arise to meet the requested document due date.
• Prepare real estate loan documents (i.e., loan agreements, financing statements, notes, trust deeds, disclosure statements, etc.) based on knowledge of loan type and of Operational policies and procedures. Participate in loan document negotiation with the borrower and relationship manager. Ensure compliance with all federal and state laws and regulations.
• Work with the Legal Department or outside counsel when appropriate to coordinate the preparation of real estate documents or to obtain specific legal language as needed. Determine whether standard documents can be used, or if assistance from the Legal Department is required in the document preparation. Analyzes the organizational documents (i.e., partnership agreements, trust agreements, etc.).
• Facilitate loan closing, ensuring that all loan documents are properly executed; comprehensive recording instructions to title company are prepared and delivery is verified; loan is recorded, booked and funded accurately and expeditiously. Establish reserve accounts and verify information is reflected in the loan documents and on the cost breakdown.
• Review existing loan file for uncleared audit exceptions and prior to Loan Analysis Meeting.
• Acts as liaison to other departments within the Bank to resolve questions pertaining to documentation; may contact customers or their professional representatives for responses to documentation or collateral questions as directed by supervisor or requested by Relationship Managers.
• Reviews all completed documents to ensure that documents were signed by the borrower(s) and approved by the loan officers as appropriate; ensures completed loan documents are distributed within time completion guidelines.
• Recommend and implement best practices as part of the AscentDS dedication to creating an industry-leading customer experience.

Your Skills and Experience

•  5+ years of experience in real estate documentation
• Experience in both Residential Construction and Commercial CRE operations, risk assessment and QC, preferably in a financial services or lending institution
• Familiarity with business purpose and/or construction loan underwriting.
• Paralegal experience at a real estate law firm preferred
• Good knowledge of operational risk and loan processing workflows.
• Exceptional attention to detail and adherence to internal standards.
• Strong interpersonal and written communication skills.
• Proficiency in financial software tools, including standard LOS and servicing platforms.

The Pay

Hourly pay is $28.85-$43.27 plus overtime with a discretionary annual bonus of up to 15%.

The Work Environment

• This role works on-site from Ascent's Encino office, Monday - Thursday (Fridays are work-from-home).
• Full-time, 40 hours per week; must be available for occasional overtime.
• Some nights and weekends required.