Contract Administrator

The Contract Administrator reports directly to the Procurement Manager to perform duties including sourcing, subcontracts administration, buyer and purchasing agent activities. This position will be responsible for supporting development of Suppliers and acquisition of products and services.
 
This role contributes to enhancing the success of projects by limiting the overall risks and liability associated with supplier negotiations and subcontract administration, subcontract sourcing, pricing, evaluating, negotiating and obtaining materials, equipment and/or construction services.
 
The ideal candidate will demonstrate a commitment to excellence and flexibility with confidence, and an ability to interface with suppliers, consultants, management and co-workers in a professional, and proactive manner.
 
Tasks:

• Support increasingly complex procurement/subcontract management duties, including federal government contracting.
• Manage procurement activities with a focus on performance, change control, quality, cost, and schedule management.
• Work with Requestors to understand the procurement requirements.
• Review statements of work and specifications to ensure the correct goods and services are procured.
• Select the appropriate Terms and Conditions for each procurement, and work with Legal to negotiate Supplier exceptions when required.
• Perform market research to identify potential suppliers.
• Prepare and manage pre-award activities such as Requests for Proposals (RFP), Request for Quotes (RFQ) and Express of Interests (EOI), site visits.
• Perform price analyses.
• Ensure funding has been obtained and approved before entering into a contractual agreement with a third party.
• Submit procurement packages for review and obtain the correct approvals before award.
• Issue Purchase Orders or other forms of agreements to Suppliers.
• Monitoring and expediting orders to ensure on-time delivery.
• Manage post-award activities with a focus on performance, change control, quality, cost, and schedule.
• Verify receipt of items by comparing items received to items ordered.
• Resolve receipt and invoice discrepancies.
• Perform closeout activities.
• Maintain complete and accurate purchasing files and records.
• Other procurement and/or contracting duties may be assigned.

• Experience with clients and supplier relations.
• Requires a Bachelor’s degree or higher in Business, Supply Chain, or related degree program with a minimum of 4 years’ experience related to Procurement and/or Contract Management.
• Military experience a plus.
• U. S. Government (DOE or DOD) contracting/subcontracting experience preferred.
• Experience with purchasing first-of-a-kind fabricated equipment, IT software, and commercial items.
• Understanding of quality assurance and export control requirements.
• Nuclear or related experience a plus.
• Technical background is a plus and can be experience-based.
• Experience successfully working in a fast-paced environment and producing quality work.
• Strong organizational skills and ability to work collaboratively in a team environment
• Strong communication skills desired.
• The service provider will possess a high degree of trust and integrity, communicate openly and display respect, and a desire to foster teamwork.