Key Facts

Remote From:

Full time

English

Hard Skills

Budget Management Vendor Management Event Scheduling Project Management Expense Reports Promotional Campaigns Event Marketing Proposal Writing Contract Management Visitor Management +14 more

Other Skills

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Timelines
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Communication
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Relationship Building
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Time Management
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Teamwork
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Customer Service
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Organizational Skills
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Detail Oriented
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Physical Flexibility
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Creativity
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Social Skills
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Problem Solving

Roles & Responsibilities

Bachelor's degree in event management, hospitality, marketing, or related field (preferred)
Experience in planning, coordinating, or managing multiple events
Strong organizational and time-management skills with attention to detail
Excellent communication and interpersonal skills; ability to negotiate with clients, vendors, and team members

Requirements:

Event Planning: collaborate with clients to define objectives, concepts, timelines, and budgets; develop event proposals and agendas
Vendor and Venue Management: source venues and vendors, negotiate contracts, coordinate bookings, logistics and setup
Budget and Attendee Management: create and manage event budgets, track expenses, registrations, communications, and attendee experience
On-site and Post-event Coordination: supervise event setup and execution, address issues during the event, and conduct post-event evaluation and reporting

Top Notch Consultancy

About Top Notch Consultancy

A combined experience of more than 10 years across the MENA region in the Recruitment, Training and Business Consulting fields, gave us the competitive edge to be a Top-Notch solution provider for each and every need of your organizational growth.Top Notch team is an experienced, dedicated & dynamic team with a non-ending ambition for growth. By Assessing the market trends and needs, we have been able to build a fully automated process to enhance the quality of our services and to build a well effective communication with our clients.We are committed to providing the Top-Notch level of services standards. Hand-picked recruitment consultant shall be drawn from a broad spectrum of industries, thus, our consultants possess the right combination of business, consultancy and search expertise.We've mastered the process of identifying, recruiting, and matching the best people with the right position through a fast, effective and efficient automated process.

Company type: Small startup

Founded: 2018

Company size: 2 - 10

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Job description

Our Client in Jeddah is seeking an Event Coordinator to join his team. The event coordinator is responsible for planning, organizing, and coordinating various types of events, such as conferences, meetings, weddings, parties, fundraisers, and corporate events. They work closely with clients, vendors, and internal teams to ensure the successful execution of events.

Responsibilities:

Event Planning: Collaborate with clients to understand their event objectives, budget, and preferences. Develop event concepts, themes, and agendas. Prepare event proposals, timelines, and budgets
Venue Selection and Setup: Research and identify suitable event venues. Coordinate with venue staff for bookings, setup, and logistics. Arrange for necessary equipment, decorations, and seating arrangements.
Vendor Management: Source and manage vendors, including caterers, audiovisual technicians, photographers, florists, and transportation services. Negotiate contracts and ensure timely delivery of services.
Budget Management: Create and manage event budgets. Track expenses, review invoices, and reconcile accounts. Identify cost-saving opportunities without compromising event quality.
Event Promotion and Marketing: Develop event marketing strategies. Coordinate with marketing and communication teams to create promotional materials, including invitations, flyers, and social media campaigns.
Attendee Management: Handle event registrations, ticketing, and RSVPs. Communicate with attendees regarding event details, logistics, and updates. Ensure a positive attendee experience.
On-site Event Coordination: Oversee event setup, including stage, lighting, sound, and seating arrangements. Coordinate event flow and manage any issues or emergencies that may arise during the event.
Post-event Evaluation: Collect feedback from clients, attendees, and stakeholders. Analyze event success and identify areas for improvement. Prepare post-event reports and recommendations.

Qualifications:

Education: A bachelor's degree in event management, hospitality, marketing, or a related field is preferred. Relevant certifications or professional training in event planning are advantageous.
Experience: Previous experience in event planning, coordination, or related roles is desirable. Experience in managing multiple events simultaneously is a plus.
Organizational Skills: Strong organizational and time management abilities to handle multiple tasks and prioritize effectively. Attention to detail is crucial to ensure seamless event execution.
Communication and Interpersonal Skills: Excellent verbal and written communication skills. Ability to build relationships and negotiate with clients, vendors, and team members.
Problem-solving: Proactive approach to problem-solving and ability to handle unexpected challenges during events.
Technology Proficiency: Familiarity with event management software, project management tools, and other relevant technology platforms.
Flexibility: Willingness to work flexible hours, including evenings and weekends, to accommodate event schedules.
Creativity: Ability to develop innovative event concepts and incorporate unique elements to enhance the attendee experience.