Marketing Coordinator, (Proposals/Bids)

HLW is an award-winning global architecture, strategy, branding, and sustainable design firm, serving a diverse set of exciting, industry-leading clients. Sustaining a successful practice for over 140 years, HLW remains a strong, innovative, and progressive organisation with a diverse portfolio of projects. We offer an inclusive and supportive workplace, with hybrid-remote positions, competitive pay, excellent benefits, and opportunity for growth. Be part of a global, collaborative culture that fosters creativity and innovation. For more on our culture, visit our website www.hlw.com.

Position Summary

We are seeking an experienced Marketing Coordinator, (Proposals/Bids) to join our Global Marketing team, based in our London office. This role will work closely to support the business development team strategise and create competitive marketing proposals and other presentation materials for prospective clients. They will support the office’s marketing proposal needs across research, copywriting, project data sheet coordination, creative assets, and managing opportunities & reports through our CRM.  The ideal candidate for this role is proactive, creative, detail-oriented, with an ability to collaborate & communicate effectively, manage multiple projects simultaneously, and meet deadlines.

 Key Responsibilities
 

• Coordinate and develop RFP-compliant, responsive, competitive marketing proposals & other presentation materials for prospective clients.
• Carefully review incoming RFP requests to understand & outline proposal requirements.
• Establish and manage timelines, communicating frequently to relevant parties to ensure each proposal is optimally prepared, reviewed, and delivered on time.
• Gather all necessary proposal elements from coordinating directly with Principals, internal project teams and external partners as needed.
• Ensure that a quality review is conducted on every proposal.
• Participate in pre-positioning strategy meetings.
• Proactively conduct research related to each opportunity in order to propose a strategic approach & positioning for the presentation.
• Use InDesign to compile appropriate project descriptions, resumes, organisational charts tailored to the client/pursuit objectives.
• Create compelling Power Point presentations utilising animations, morphs, and other Power Point features for use in client pitch meetings.
• Maintain & track opportunities in CRM, generate reports for leadership and work with the Client Relations on opportunity Win/Loss Feedback.
• Collaborate with global marketing team, cross-share best practices, insights and problem-solve when faced with challenges.
• Oversee needed updates or creation of new Power Point pitch templates for use by the other global Marketing Coordinators. 

 Required Qualifications

• 3+ years’ experience preparing bids, proposals, tenders, or with RFP writing
• Visual communications / graphic design skills essential
• Proficient in MS Office, Adobe Creative Cloud, InDesign, and PowerPoint
• Experience using a CRM (Deltek and/or Dynamics preferred)
• Strategic mindset, ability to think out-of-the-box and propose creative ideas
• Efficient, excellent attention to detail
• Ability to anticipate, plan and meet multiple deadlines under pressure
• Strong written skills, ability to apply brand standards to copywriting within marketing presentations
• Ability to articulate and communicate effectively across various levels of seniority within firm
• Ability to work well as part of a team and to meet demanding deadlines