Executive Assistant (AH - 03312025 - PTEA)

Position: Executive Assistant
Number of hours: 20 hours/week
Schedule: PDT

Tasks required:

• Create and manage various documents, including newsletters, reports, write-ups, and other content.Storing the content in the appropriate Bubbl folder.

• Create Bubbl listings as required, with top copy writing and including finding properties and calculating pricing based on Bubbl’s pricing calculator.

• Write compelling content for newsletters, social media, and other marketing material in the Bubbl brand voice and in coherence with Bubbls’ brand strategy and messaging pillars.

• Assist and manage client requests, ensuring efficient communication and task completion using slack and email

• Proactively manage and anticipate the needs of the team and clients using Slack, email and whatsapp if needed

• Manage social media accounts including setting up posting if needed and monitoring and commenting on engaged users as needed. (basic experience required) .

• Provide typical EA support such as calendar management, meeting coordination, and task tracking.

• Ensure all tasks and projects are completed on time by prioritizing daily responsibilities.

• Handle emails, messages, and other communications in a timely and professional manner.

• Manage Bubbl’s affiliate program platform Impact- making recommendations on partners.

• Utilize tools like Asana to track progress on ongoing projects, ensuring that deadlines are met.

• Research as needed for content creation, business development, or specific client projects.

• Assist with organizing team meetings, preparing agendas, taking notes, following up on action items, and managing the team following up on action items

• Prepare reports and presentations for the team and clients as needed.

• Setting up the email marketing in the platforms like Brevo, and Apollo, and writing marketing emails like newsletters

• Other tasks as assigned

Requirements:

• Proven experience as an Executive Assistant or in a similar administrative role.

• Strong organizational and communication skills.

• Ability to manage multiple tasks simultaneously.

• Experience with social media management, copywriting, and client interactions.

• A portfolio showcasing writing samples (newsletters, write-ups, etc.).

• Ability to adapt quickly to changing instructions and needs.

• Availability to work on holidays (TBD).

• Strong copywriting skills in the Bubbl brand voice that has been provided to you are a non-negotiable requirement.

• A background in marketing is a plus but not required.

• Tools Required: Slack, Asana, Impact.io, Google Docs, Impact

• University educated or student.