Job Description
Designation: Executive Assistant
Gender : Female
Job Summary: -
To be maintain relationship with all partners in the Executive coordinator is responsible for
providing comprehensive organizational and administrative support to Management within
their organization. Their day-to-day responsibilities may include managing schedules and
meetings, answering phones, responding to emails, taking meeting minutes and identify and
prioritizing items for attention. The ability to meet tight deadlines, great organizational skills
and the ability to juggle multiple critical requests. A high level of integrity and discretion in
handling confidential information and professionalism in dealing with senior professionals
inside and outside the company is important, as in a good sense of humour.
Answer telephones and respond to inquiries from clients and merchants
Process end of day reports
Promote brand image and awareness through social media
Answer potential clients questions about facility and amenities
Maintain and evaluate audio-visual equipment
Scheduling Meeting, Preparing agendas for the meeting
Maintaining confidential records, calendars and daily schedule of Director
Guest relationship management
Managing travel plans both Domestic and International of Directors
Maintaining all confidential emails and replying the same on behalf of the Directors
Scheduling client meetings with Directors and attending the same if required and maintain
client relationship
Taking client calls and maintain the records
Coordinating with vertical heads for meetings, business, travel as per the directions given
by Directors
Arranging conference calls
Provide phone and communication support, including scheduling and sending out updates.
Communicate with managers outside the department and across functions
Coordinates meetings both internally and externally
Make travel and lodging arrangements as required
Screens telephone calls, distributes mail, updates contact lists
Acts as the point of contact between the Director and other executives, employees, clients
and other external partners
Manager information flow in an accurate and timely manner
Tract daily expenses and prepare weekly, monthly or quarterly reports
Performs other related duties as required
Knowledge and Skills: -
3+year experience as Executive Assistant, Personal Assistant or similar role for Managing
Director
Bachelor s degree required
Ability to remain calm under pressure
Excellent problem solving and prioritizing skills
Excellent MS-office, Excel, organizational Skills, flexible and able to multi-task with
demonstrated resourcefulness in setting priorities
Strong verbal and written communication skill, ability to effectively present and executive
on innovative ideas. Ability to write reports and business correspondence. Outstanding
grammar and proofreading skills
Salary: - 20,000/- to 25,000/-
Experience: -1-3 years
