Offer summary

Qualifications:

At least 3 years of experience in a similar role., Strong understanding of workforce processes such as time tracking and compliance., Experience managing system settings, user accounts, and tool configurations., Proficiency in spreadsheets and documentation tools like Excel and Google Sheets..

Key responsibilities:

Manage and support third-party tools like time reporting and CRM systems.

Configure user roles, workflows, and permissions to optimize system performance.

Troubleshoot user issues and coordinate with vendors for system updates.

Collaborate with HR and Finance to ensure data accuracy and compliance.

Job description

We are seeking a detail-oriented and tech-savvy administrator to manage and support our suite of third party tools that power our operations. These tools include time tracking, CRM, and other workforce management platforms and SaaS applications essential to employee administration and productivity. You are responsible for day-to-day administration, configuration, user support, and system maintenance, ensuring tools are optimized for accuracy, compliance, and ease of use. Help us reduce the impact of climate change by reducing GHG emissions, reducing the use of fossil fuel plants and avoiding rolling blackouts to make a safer and healthier planet for everyone

What You Will Do

Serve as the primary administrator for third-party tools such as time reporting, scheduling, CRM, and productivity platforms and may include HRIS systems.
Configure and maintain user roles, workflows, permissions, and integrations as needed.
Troubleshoot and resolve user issues or escalate to vendors when necessary.
Partner with HR, Finance, and other departments to ensure data accuracy and alignment across systems.
Monitor tool performance and usage to identify areas for process improvement or automation.
Manage vendor relationships including license renewals, service tickets, and system updates.
Develop and maintain internal documentation, training materials, and user guides.
Ensure compliance with internal policies and external regulations (e.g., labor law, data privacy).
Support onboarding and off-boarding processes related to system access and account setup.
Support other IT & Security initiatives as needed.

What You Bring

3+ years of experience in a similar role
Strong understanding of workforce processes (time tracking, PTO, compliance, reporting)
Experience managing system settings, user accounts and tool configuration
Excellent problem solving, communication and organizational skills
Proficiency in spreadsheets and documentation tools (Excel, Google, Confluence, etc).

Preferred

Experience with HRIS and time reporting systems

Familiarity with data imports/exports, API-based integrations, or workflows

Background in HR, operations, or IT support

Exposure to compliance topics (e.g., FLSA, CA labor laws)

This is a remote role and can be based anywhere in the United States, with a strong recommendation for the bay area.

Candidates must be motivated and eager to work in a small and growing company. We are a dynamic group of people looking for individuals who can add leverage on day one. If you want to make a real impact helping people fight for energy reliability this is a great opportunity for you!

About Olivine, Inc.
Olivine is a small and growing company, leading the way to provide low-cost grid and market-integrated distributed energy resources of all types for a sustainable clean energy economy. If you are mission-driven, hard-working and looking for a flexible environment to grow your energy expertise and contribute to carbon-free communities, Olivine may be the place for you.We create true partnerships. We make a positive difference. We create an inclusive and respectful environment. We are ethical, honest, fair, and always try to do the right thing.

Salary Range: $85,000 - $120,000 DOE

Olivine, Inc. does not accept unsolicited resumes from individual recruiters or third party recruiting agencies in response to job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers.No relocation or work visa sponsorship provided.
Olivine, Inc. is an EEO/AA Employer