HR Operations Analyst

HR Operations Analyst

Let’s be unstoppable together!

At Circana, we are fueled by our passion for continuous learning and growth, we seek and share feedback freely, and we celebrate victories both big and small in an environment that is flexible and accommodating to our work and personal lives. We have a global commitment to diversity, equity, and inclusion as we believe in the undeniable strength that diversity brings to our business, employees, clients, and communities. With us, you can always bring your full self to work. Join our inclusive, committed team to be a challenger, own outcomes, and stay curious together. Circana is proud to be Certified™ by Great Place To Work®. This prestigious award is based entirely on what current employees say about their experience working at Circana.

Learn more at www.circana.com.

What will you be doing?

As a critical member of the Global HR Operations team, the HR Operations Coordinator is responsible for supporting all employee lifecycle functions for the Americas region (United States including Puerto Rico), Canada, Brazil, Mexico including but not limited to: onboarding and offboarding; HRIS data entry, auditing, and reporting. Reporting to the HR Operations Manager, the position has several key generalist responsibilities including:

Job Responsibilities

• Support all post-hire onboarding transactions and tasks
• Initiate Onboarding Events for external new hires
• Review, adjudicate, and store background check results
• Initiate remote Form I-9 invitations and validate completion/compliance (US only)
• Maintain and update employee files in HRIS-integrated Document Manager
• Process payroll changes and corrections, in coordination with the appropriate Payroll teams
• Assist in maintaining and distributing New Hire lists
• Assist in scheduling New Hire Registration and Hiring Manager reminders
• Create all new employee profiles in the HRIS
• Other post-hire onboarding tasks as necessary
• Support all active employee transactions and tasks:
• Process & audit all off cycle pay & job changes
• Process internal transfers
• Review and approve personal employee changes in the HRIS e.g., address change, legal name change
• Save internal reassignment memos and bonus agreements to employee file
• Assist HR Operations Manager with bonus tracking as needed
• Monitor HR Operations & Corporate HR mailboxes
• Support all offboarding transactions and tasks:
• Process voluntary terminations in Atlas
• Submit IT offboarding tickets
• Send departure communications to employees and their managers
• Monitor and manage HR Exiting Employee inbox, responding as able and/or forwarding to others for response, following up with forwarded responses to ensure completion
• Support Atlas (HRIS) operations
• Perform post-hire keying of miscellaneous data (legacy ID, Network ID, bonus information, assigned client information, visa status and expiration date, etc.)
• Review, audit and ensure integrity and compliance of the transactional data in Atlas, including new hires, terminations, transfers, and pay rate changes
• Maintain HRIS data integrity through data audits ensuring path to resolution when discrepancies are identified
• Perform ad hoc Atlas changes, at the direction of the HR Operations Manager, HRIS team, and/or VP of Global HR Operations
• Provide excellent customer service to all internal and external stakeholders to ensure the highest quality employee experience; remain educated on related government regulations and policies and their impact
• Serve as designated back up for monitoring HR Operations inboxes (Atlas, HR Operations, Corporate HR) responding as able and/or forwarding to others for response, following up with forwarded responses to ensure completion
• Assist with other HR Operations functions (compliance, immigration, internal communications), projects, initiatives, and ad hoc reporting, as necessary

Qualifications

• At least two years of prior HR administration experience preferred; ideally for employee group with 500+ or more
• Microsoft Office Suite experience and proficiency in Excel, Word, PPT
• Good knowledge of onboarding and HRIS platforms preferred
• Bachelor’s degree or equivalent experience preferred
• SHRM certification and/or knowledge of HR compliance on a federal, state and local level is a plus

Knowledge, Skills and Abilities:

• Self-starter with proven ability to prioritize, manage multiple tasks and high volumes of detailed information, and adhere to SOPs
• Highly organized with keen eye for detail
• Ability to develop and maintain effective working relationships, necessary to assist employees and multiple internal departments
• Intuitive thinking and problem-solving skills
• Ability to work independently as well as collaboratively
• Good verbal and written communication skills
• Ability to maintain confidential and sensitive information

Circana Behaviors

As well as the technical skills, experience and attributes that are required for the role, our shared behaviors sit at the core of our organization. Therefore, we always look for people who can continuously champion these behaviors throughout the business within their day-to-day role:

• Stay Curious: Being hungry to learn and grow, always asking the big questions.
• Seek Clarity: Embracing complexity to create clarity and inspire action.
• Own the Outcome: Being accountable for decisions and taking ownership of our choices.
• Center on the Client: Relentlessly adding value for our customers.
• Be a Challenger: Never complacent, always striving for continuous improvement.
• Champion Inclusivity: Fostering trust in relationships engaging with empathy, respect, and integrity.
• Commit to each other: Contributing to making Circana a great place to work for everyone.

Location

This position can be located in the following area(s): India

Prospective candidates may be asked to consent to background checks (in accordance with local legislation and our candidate privacy notice ) Your current employer will not be contacted without your permission.

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