Project Management with Notion exp (USBased Marketing Services Company)

We’re not just another recruiting firm—we focus on placing candidates with exceptional US and EU founders who prioritize the longterm success of their team members. We also provide retention bonuses at 3, 6, 9, and 12 months, as well as communitydriven benefits like an annual retreat.

About the Partner Company

They help growing companies build founderled content engines that fuel business growth. In less than a year, theyve partnered with over 120 executives, launching thought leadership programs that have generated over $1M in attributed revenue.

Our client roster includes leading names across Web3, fintech, ecommerce, HR tech, and venture capital—such as Compound, Instantly.AI, Relay.app, Mercury, Frec, Dragonfly, a16z, Solana, XRP, Mantis, Uranium Digital, Airops, Bonfire, and HiFi.

Role Overview

The Project Manager will drive operational excellence across our content production pipeline, ensuring the efficient delivery of highquality content to our clients. This role demands exceptional organizational skills, a strong eye for process optimization, and the ability to coordinate effectively across multiple stakeholders. You’ll work closely with Content Leads and writers to streamline workflows and uphold consistent delivery standards.

Key Responsibilities

Client & Workflow Management (60%)

• Own and streamline communication between clients and internal content teams.
• Manage content approvals and feedback loops with clarity and timeliness.
• Proactively update Notion boards and timelines to reflect status changes.
• Ensure timely delivery of highquality content.
• Monitor Slack for client and team updates; collaborate with other PMs to ensure full coverage across accounts.

• Internal Operations & Special Projects (40%)

  • Onboard new clients and team members into internal systems.
  • Maintain and improve operational dashboards, automations, and tooling (primarily in Notion).
  • Collaborate with leadership on special projects and troubleshooting initiatives.
  • Partner with tech teams to coordinate system updates.
  • Keep internal documentation current and contribute to scalable process improvements.

  • Onboarding Timeline (First 30 Days)

    • Weeks 1–2: Shadow existing PMs, train on Notion, tools, and observe real client workflows.
    • Weeks 3–4: Comanage accounts under supervision; begin handoff of responsibilities.
    • Exposure to both AMheavy and PMheavy shifts to ensure coverage across time zones.

    • Requirements

      MustHaves

      • 3+ years of project management experience, ideally within a content or creative agency
      • Advanced proficiency in project management tools such as Notion, Asana, or ClickUp
      • Handson experience with AI tools and automations to streamline workflows
      • Proven ability to implement and optimize operational systems
      • Experience managing complex projects with multiple stakeholders
      • Strong understanding of content production processes (editorial, design, video, or marketing)

      • NicetoHaves

        • Familiarity with tools like Slack integrations, Zapier, Airtable, or Figma
        • Experience scaling internal processes for fastgrowing teams
        • Background in creative or media production workflows
        • Prior experience training or mentoring junior team members
        • Comfortable working across multiple time zones and with global teams
          

        • Benefits

          • Competitive Salary: To be discussed during the interview
          • Remote Work: Fully remote—work from anywhere
          • Generous PTO: Ample paid time off to rest and recharge
          • Direct Mentorship: Grow through guidance from international industry experts
          • Learning & Development: Ongoing access to resources for professional growth
          • Global Networking: Work and connect with professionals around the world
          • WorkLife Balance: Flexible hours that support a healthy worklife balance

          • Our Recruitment Process

            1. Application
            3. PreScreening
            5. Topgrading Interview
            7. Skills Assessment
            9. Client Interview
            11. Job Offer
            13. Client Onboarding