Offer summary

Qualifications:

Experience supporting C-level executives or in a virtual assistant role., Strong communication skills in English, both verbal and written., Proficiency with online tools such as GSuite, MS Office, and scheduling software., Ability to source and generate leads, with knowledge of social media management..

Key responsibilities:

Assist the CEO with communication management and follow-ups.

Prepare and organize meetings, including agendas and minutes.

Manage social media accounts and generate leads through various channels.

Handle ad hoc administrative tasks as assigned.

Job description

Position: Executive Assistant w/ Lead Generation Experience

Number of hours: 40 hours/week

Schedule: Day shift, Philippine Time

Work Location: Hybrid setup at an office in Quezon City

Tasks required:
Assist the CEO in the timely management of communications; including written, telephone, email, and voicemail (initial engagement and follow ups).
Compose and edit presentations, letters, documents, emails, proposals and ensure
follow up with those that require answers, responses, and written replies.
Process local documents for the CEO when needed.
Assist in screening calls, email, transmittals, and invoices.
Prepare agendas, coordinate and host meetings, and transcribe minutes of meetings.
Assist in file organization via shared drive.
Manage the CEOs personal LinkedIn account and other business social media accounts
Generate and source out leads through LinkedIn and other channels
Schedule lead appointments as well as follow up and/or confirm appointments using different communication channels (email, chat, calls.)
Contact new leads, referrals, etc. using different channels of communication (email, chat, calls.)
Knows how to do lead prospecting and follow the companys buyer persona
Basic social media management including, but not limited to, social media posting, digital marketing management
Other ad hoc tasks that would be assigned
Requirements:
Significant executive support experience, including supporting C-level executives
Proven work experience as a Virtual Assistant or relevant role
Ability to resolve complex administrative problems independently and perform tasks that are diverse and advanced.
High level of ethics, trustworthy and ability to maintain confidentiality at all times with all situations and documentation.
Must be living in Manila (preferably Quezon City or Caloocan City)
Resilient and can be the go-to person of the CEO
Excellent communication skills (Not shy to voice out their ideas)
Leadership potential
Familiarity with current technologies, like desktop sharing, cloud services and VoIP
(GSuite, Zoom, Slack, Asana, Notion, etc.)
Experience with word-processing software and spreadsheets (e.g. MS Office)
Knowledge of online calendars and scheduling (e.g. Google Calendar)
Excellent phone, email and instant messaging communication skills
Ability to call, connect, and interact with potential customers
Knows how to craft responses and do meaningful conversations with a pleasing
personality
Very particular on the process of sourcing out leads and what tools to use
Knows how to source out leads for the companys industry
Strong verbal and written communication skills in English
Exceptional organizational skills and impeccable attention to detail
Ability to complete a high volume of tasks and projects with little or no guidance
Highly organized and detail-oriented; able to efficiently prioritize multiple tasks