Vendor Manager (Poland)

Description

The Vendor Manager (VM) is responsible for establishing and managing project supplier and vendor scope, timelines, and costs for awarded opportunities throughout the project life cycle, including the execution of work orders and change orders. Additionally, the VM will ensure ongoing operational and financial oversight, and risk and issue management of vendors. The Vendor Manager acts as the project main point of contact vendors and is a clientfacing member of the team who works in close collaboration with the global project team to ensure the quality delivery of vendor services.

This role is perfect for you if you:

• Have at least 3 years of experience in clinical research and in the biotechnology, pharmaceutical, andor CRO industry.
• Are a nimble learner, agile and creative team member
• Are a good communicator and fair conflict manager

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  More specifically, the Vendor Manager will:

  • Oversee and manage study specific vendors throughout the project life cycle (i.e., startup, conduct, and closeout).
  • Review vendor contracts and ensure study requirements are captured and represented in the vendor contractual documentation. Manage and monitor vendor contract compliance; prepare change order for outofscope services (renewal, prolongation of agreement, new services) for ongoing studies.
  • Manage and control vendor project budget, scope, and timelines in partnership with the PM.
  • Collaborate with Innovaderm SMEs to ensure clarity of specifications for vendors.
  • Develop and maintain the project Vendor Management Plan, in collaboration with relevant stakeholders.
  • Analyze discrepancies between planned and actual results and participate in the development of corrective actions to be taken as needed.
  • Lead projectspecific vendor meetings, attend, and participate in internal and client facing project meetings.
  • Manage the quality of work done by vendors, and support vendor performance assessments.
  • Perform ongoing risk management activities, work with relevant business units to facilitate issue resolution with vendors.
  • Oversee and manage vendor project specific nonconformance and CAPAs, consult with Quality Assurance as needed.
  • Resolve vendor, project team, and sponsor complaints and escalations.
  • Maintain service controls by applying lessons learned and vendor performance assessments to ensure vendors meet the Project standards.
  • Review, manage and verify vendor invoices to ensure billing is appropriate based on the terms of the WOCO of each project.
  • Manage vendor technological systems that track the shipment, inventory, and supply of project materials andor data.
  • Collect, review and analyze project specific KPIs as applicable.
  • Ensure appropriateness and timeliness of filing of applicable vendorrelated documents in study eTMF.

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    Other VMO Responsibilities:

    • Participates in functional andor corporate initiatives and special projects, as assigned.
    • May participate in business development opportunities (e.g. strategy meetings, bid defense meetings).
    • May participate in identification and assessment of new vendors for qualification.
    • VMO team member backup for planned and unplanned absences, as assigned.

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      Requirements

      IDEAL PROFILE

      
      

      Education

      • Bachelor degree in science or relevant field of study

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        Experience

        
        

        • At least 3 years of Experience in clinical research and in the biotechnology, pharmaceutical, andor CRO industry.
        • Project management experience. PMP Certification is an asset.
        • Good knowledge of good clinical practices, and applicable Health Canada, Food and Drug Administration (FDA) regulationsguidelines as well as European Union (EU) pharmaceutical legislation for the Clinical Trials Regulation (CTR).
        • Dermatology, aesthetics, andor rheumatology experience is an asset.

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          Skills and knowledge

          • Communication: Excellent verbal and written communication skills. Must be able to communicate effectively and understand stakeholder motivations and emotions. Service focus to Sponsor, Sites and Patients stakeholders.
          • Management: Highly organized and detailoriented with effective project planning and time management skills. Quick learner, good adaptability and versatile. Proven competency in fastpaced and matrix environment.
          • Networking: Demonstrates an aptitude for connecting with others and building relationships with team members and stakeholders.
          • Negotiation: Negotiation and conflict management skills, appropriately assertive to advocate fairly for Innovaderm and Client best interests.
          • Risk Management: Ability to identify, mitigate or control threats to the project.
          • Technical and digital aptitude: Use of business platforms to capture business intelligence.
          • Data management & analytics: Problem solver with a strong analytical mindset. Ability to gather, clean and interpret data, including KPIs.

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            Our company

            The work environment

            At Indero, you will work with brilliant and driven colleagues. Our values are collaboration, innovation, reliability, and responsiveness. We offer a stimulating work environment and attractive advancement opportunities.

            
            

            In this position, you will be eligible for the following perks:

            • Permanent fulltime position
            • Flexible schedule
            • Vacation
            • Homebased position
            • Ongoing learning and development

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              Work location

              The successful candidate for this position is given to work remotely anywhere in Poland.

              
              

              Employees located outside of North America are expected to have some flexibility in their working hours to accommodate team or client meetings as needed. All efforts will be made by Indero to accommodate various time zones of team members.

              
              

              About Indero

              
              

              A Global Clinical Leader In Dermatology!

              
              

              Formerly known as Innovaderm, Indero is a worldrenowned expert and clinical research leader in dermatology. We have more than two decades of experience serving a broad range of indications, patient populations, administration routes, and drug classes, and a global footprint.

              
              

              Indero is a dualfocus CRO for dermatology and rheumatology, with 25+ years’ experience in clinical research and trial delivery. Our fullservice approach – which includes everything from protocol design and patient recruitment to trial monitoring and biometrics – provides biotech and pharmaceutical sponsors with the rigorous scientific foundation and tailored expertise their studies need to reach the finish line efficiently and effectively. With capabilities in North America, Europe, Asia Pacific and Latin America; vast, continuously growing relationships with investigators and patients; and a dedicated research clinic through which we design and execute our own studies, Indero is the ideal CRO partner for clinical needs at global scale.

              
              

              Indero is committed to providing equitable treatment and equal opportunity to all individuals. As such, Indero will provide accommodations throughout the recruitment and selection process to applicants with disabilities, upon request.

              
              

              Indero only accepts applicants who can legally work in Poland.