Offer summary

Qualifications:

Bachelor’s degree from an accredited institution., 1–3 years of experience in federal proposal coordination, preferably in the GovCon industry., Solid understanding of proposal development processes, including planning and compliance., Proficiency in Microsoft Office 365; familiarity with Adobe products is a plus..

Key responsibilities:

Analyze federal RFPs, RFQs, SSNs, and RFIs.

Support proposal start-up tasks such as kick-off meetings and schedule development.

Compile proposal content from internal libraries and past submissions.

Track proposal tasks, deadlines, and coordinate with external partners.

Job description

Description

Title: Proposal Coordinator
Location: Reston, VA (Remote but prefer local)
Terms: Full-Time
Clearance: U.S. Citizenship Required
Travel: 0–10%

RESULTS. INNOVATION. VALUES. ACCOUNTABILITY.

That’s RIVA. Our employee-first approach has cultivated a culture that attracts the best and brightest. By investing in people first and providing a flexible work environment, our employees experience higher morale, increased productivity, and lower turnover. At RIVA, people are our #1 priority.

RIVA Solutions is seeking a motivated Proposal Coordinator to join our elite Proposal Department within the Growth Team. This individual will play a key role in supporting full-lifecycle proposal development for federal opportunities, including responses to Requests for Proposals (RFPs), Requests for Quotes (RFQs), and Requests for Information (RFIs). The ideal candidate will be organized, detail-oriented, and able to work efficiently across multiple projects in a fast-paced environment.

Key Responsibilities Include:

Analyze requests for federal RFPs, RFQs, Sources Sought Notices (SSNs), and RFIs.
Support proposal start-up tasks such as kick-off meeting preparation, schedule development, and outline creation.
Compile relevant proposal content using internal libraries, including prior submissions, past performance narratives, and personnel resumes.
Develop compliance matrices and conduct compliance checks on draft responses.
Format and edit proposal documents in Microsoft Word and Adobe PDF for compliance, readability, and visual appeal.
Assist in maintaining the proposal content repository and graphics library.
Track proposal tasks, deadlines, and assignments from initiation to submission, managing multiple concurrent projects.
Communicate and coordinate with external partners to ensure timely access to documents and team collaboration.
Serve as the lead for RFIs, SSNs, and smaller task order responses, executing streamlined, rapid-turnaround proposal efforts.
Collaborate with internal and external stakeholders throughout the proposal lifecycle, maintaining professionalism under tight deadlines.

Minimum Requirements:

Bachelor’s degree from an accredited institution.
1–3 years of experience in federal proposal coordination, preferably within the GovCon industry.
Solid understanding of the proposal development process, including planning, compliance, content sourcing, and submission.
Excellent organizational and time management skills with the ability to pivot between shifting priorities.
Strong research, reading comprehension, and analytical thinking abilities.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office 365 (Word, PowerPoint, Excel); familiarity with Adobe products is a plus.

Preferred Skills and Experience:

Degree in English, Journalism, or related field.
APMP Foundation-level certification or Shipley training.
Ability to work independently with a proactive, problem-solving mindset and a strong desire for professional growth.

Salary: $80,000/ yr based on experience

RIVA Benefits:

Health, Dental, and Vision Coverage
Life Insurance
Retirement Benefits / 401K with Company Matching
HSA/FSA Spending Accounts
Long- and Short-Term Disability
Pet Insurance
Wellness Program Initiatives
RIVA Flex
Additional Workplace Benefits

RIVA Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any protected class. If you need a reasonable accommodation to search for a job opening or to submit an online application, please email [email protected]. Only messages left for this purpose will be returned.

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