Asset Management Administrator

About the Role

We are seeking a highly skilled and analytical Software Asset & Data Specialist to join our Enterprise Software Management (ESM) program. This role will serve as a key enabler of our digital transformation and technology cost optimization initiatives by building and maintaining an enterprisewide software inventory with integrated financial, contractual, and usage data. You will be responsible for developing the data foundation that supports license optimization, compliance readiness, strategic planning, and governance automation.

This position is ideal for a datadriven professional with deep knowledge of software asset management and a passion for building structured, scalable systems that empower decisionmaking across IT, Finance, Procurement, and Business Units.

Key Responsibilities

• Lead the development and continuous improvement of an enterprisewide software inventory, ensuring data accuracy across financial, contractual, usage, and ownership domains.
  

• Design and implement scalable processes for software asset data normalization, deduplication, and classification.
  

• Integrate and reconcile data across platforms such as Zylo, OpenLM, SAP GL, Coupa, and procurement or contract management systems.
  

• Maintain and enforce data governance policies to ensure ongoing data integrity and lifecycle traceability.
  

• Collaborate closely with IT, Procurement, Finance, and Security teams to support enterprisewide visibility and alignment on software assets and cost centers.
  

• Generate structured reporting and insights to support license optimization, vendor negotiations, compliance audits, and executive decisionmaking.
  

• Serve as a subject matter expert on software asset data and lifecycle management, driving standardization and best practices.
  

• Required Qualifications

  • Bachelors degree in Information Systems, Finance, Business, or a related field; Masters preferred.
    

  • 5+ years of experience in Software Asset Management (SAM), IT Asset Management (ITAM), or Enterprise Technology Operations.
    

  • Proficiency with asset and cost management platforms (e.g., Zylo, Snow, Flexera, OpenLM, ServiceNow SAM).
    

  • Strong expertise in data modeling, system integration, and crossplatform reconciliation.
    

  • Proven ability to design and manage structured reporting, dashboards, and data governance frameworks.
    

  • Excellent communication skills with the ability to translate complex data into businessrelevant insights.
    

  • What Success Looks Like

    • 100% accuracy across software, financial, and ownership data attributes within 6 months.
      

    • Complete contract metadata linkage for all highimpact software assets.
      

    • Realtime reporting is enabled for license compliance, renewals, and spend management.
      

    • Enterprise stakeholders use insights to drive budgeting, rationalization, and governance outcomes.

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