Internal - Recruiting Admin Support at WeAssist.io

Hiring: Part-time - Recruiting Admin Support - Remote - $3,000 to $4,200/yr

🌟 About us, WeAssist, the hiring team 💡

🌍 Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.
⚡ Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.
🌎 Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.
❤️ Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.
🤝 An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.

⚒️ Key Responsibilities of the Recruiting Admin Support 📝

➡️ CV/Resume Re-Formatting
➡️ Background/Reference Checks
➡️ Handling the ERP Process & Recruitment Gmail
➡️ Recruiting Admin Support

⚒️ Key Qualifications of the Recruiting Admin Support 📝

✅ Previous experience in administrative, recruiting, or HR support roles

🤖 Strong AI Prompting Skills – You’re confident using AI tools like ChatGPT, Claude, Gemini, etc. to summarize, reformat, and generate professional candidate messaging, format CVs, and notes.

🧩 Extreme Attention to Detail – You triple-check everything—no typo escapes your eye!

Additional Information:

📢 Why Are We Hiring a Recruiting Admin Support?

WeAssist is on the hunt for a dynamic Recruiting Admin Support superstar! Your mission? To be the backbone of our high-performing recruiting divisions as we expand across the globe. You'll be on the frontline, supporting our sourcing and screening team by keeping documentation and resources complete, accurate, and up-to-date. 🎯

But that’s not all! You’ll also be a key player in attracting top talent by posting job opportunities on various job sites. Plus, you'll ensure a smooth interview process by coordinating schedules for candidates and internal team members. Ready to make a difference and keep our recruitment engine running smoothly? Let’s do this! 🚀


Responsibilities of the Recruiting Admin Support:

Your responsibilities include:

• CV/Resume Re-Formatting:
  • Re-formatting, updating, and checking the CV’s/resumes of the candidates that successfully pass through the recruiting process to ensure uniformity and accuracy when being presented to Clients.
• Background/Reference Checks:
  • Champion integrity and quality assurance through ensuring that all background and reference checks and conducted seamlessly for all approved candidates
• Handling the ERP Process & Recruitment Gmail
  • Respond to all emails related to referral candidates
  • Seek to obtain a candidate resume and process the candidate through our Employee Referral Programme (ERP) process, and endorse the candidate to the assigned Recruiter for a given Requisition
• Recruiting Admin Support:
  • Keeping ATS Systems fully up-to-date, and coordinating with Account Managers to ensure all details and information on candidates is readily accessible
  • Reaching out to candidates with queries/requests for additional info
  • Updating and organizing files/SOP’s
  • Providing general support to the Recruiting Specialists, Account Managers and Recruiting Manager
    
    

🏡 Get To Know WeAssist!

(Not your average Recruiting Firm…)

Started by Reef Colman just five years ago, is not your typical staffing agency...

We are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 120 Outsourced Professionals. We help US businesses find skilled remote workers and connect these workers with good employers.

What makes us different is how much we care about our people! We give good benefits, support personal growth, and get involved in the community. We also support good causes like building schools, helping the homeless, and improving education. Come join us at WeAssist, where remote workers do their best! ✨

Company Culture and Core Values:

At WeAssist, we move fast, think big, and create lasting impact. 🚀 We’re more than just a recruiting firm—we’re a tight-knit community that values integrity, accountability, and growth, ensuring every professional and client finds the right fit, not just any fit. Here, you’ll thrive in an inclusive, high-performance culture that challenges you to be 1% better every day while making a real difference in the world. 🌍✨

Our core values include:

• 🧭 Integrity – Do the Right Thing, Always
  • Even when no one’s watching, we lead with honesty, character, and trust.
• 🎯 Expectation – Set the Target Early
  • We align from the start—no guessing games. Clarity creates confidence.
• 🔁 Reiteration – Say It Back, Get It Right
  • We confirm understanding by repeating what we heard. Listening is a two-way street.
• 🧱 Major Ownership – Being 1% Better Every Time
  • No blaming, no excuses. We take full responsibility and ask, “What can I do better?”
• 🔍 Radical Transparency – Keep It Real
  • We speak with openness and honesty.
• 🚀 Proactive Effort – Stay Ahead of the Game
  • We don’t wait for fires—we prevent them. Anticipate, act, exceed.
• 🗣️ Communication – Listen First, Speak with Clarity
  • We listen to understand, not just to reply. The clearer we are, the stronger we move!
• 🧑‍💼 We Talk About Projects, Not People – No Gossip Zone
  • We go directly to the source. Discuss issues, not individuals—unless it’s for solutions.
• 🧠 Be Curious – Ask, Learn, Level Up
  • Curiosity drives growth. We ask smart questions and never stop learning.
• 🧊 Emotional Regulation – Keep Cool Under Pressure
  • We stay calm, think clearly, and lead with emotional maturity—especially when it’s tough.
• 🏅 A-Player Mentality – Results Over Excuses
  • We get things done. Whatever it takes to win with integrity, we’re in.
• ➕ One More Mindset – Because It Matters to Someone
  • One more call. One more check-in. One more push. Every extra effort counts.

Join a team that values growth, action, and real impact—where what you do truly matters! 🎉

What’s in it for you? 😏

Joining us means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

• 🌱 Endless Growth Opportunities – Your role evolves with you—take on more responsibility and leadership as you grow!
• 💰 Great Starting Salary – Competitive compensation to reward your contributions.
• 🎉 13th Month Bonus – Because we appreciate your hard work and dedication. Wild, right? 🤯
• 🏆 Performance-Based Raises, Bonuses & Prizes – Your growth directly impacts your compensation! Hit your KPIs and enjoy rewards that reflect your success!
• 👨‍⚕️ Health, Dental, and Mental Health Insurance – Comprehensive coverage to take care of you inside and out.
• 💡 Proactive, Collaborative, Supportive, and Forward-Thinking Environment – Work on innovative projects that push boundaries alongside passionate leaders who value your input!
• 🌴 Permanent Remote Set-Up – Your office is wherever you want it—whether that's your couch, bed, or hammock!

This opportunity is ideal for someone ready to spread their wings, thrive in a dynamic environment, and make a meaningful impact on our journey to success!

Specifics:

• Time
  • Full Time, 7 am - 11 am MNL
    • Be available during business hours to communicate responsively with your direct supervisor and teammates
  • This is a remote position so you can have the freedom to work from anywhere

• Miscellaneous
  • Attire - business casual when in meetings
  • Professional setup (Pains me I actually need to write this down… 👀)
    • Clean background
    • Good camera
    • Good microphone
    • Strong wifi

• Tech Stack
  • ATS Experience
    • Breezy - highly preferred
  • AI
    • ChatGPT/OpenAI
    • N8N (ideal)
    • Zapier (ideal)
    • Workflow Automation Tools
  • Slack
  • Canva
  • G-Suite
    • Google Sheets

• Compensation
  • $3,000 to $4,200/yr